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Payroll Coordinator

Payroll Coordinator

DONOR NETWORK WESTSan Ramon, CA, US
30+ days ago
Job type
  • Full-time
Job description

Payroll Coordinator

The Payroll Coordinator is responsible for processing all aspects of a bi-weekly payroll in compliance with all applicable federal and state laws and requirements, as well as DNWest's organizational policies and procedures. As part of a two-person payroll team, this position must work closely with Human Resources and Finance, and with a purpose to support the mission and core values of DNWest.

Essential Job Duties And Responsibilities

  • Responsible for the weekly processing and accuracy of two bi-weekly payrolls on alternating weeks, including garnishments, benefits, timecard review, and taxes consistent with Federal and California wage and hour laws. Processes manual off cycle checks.
  • Assists with improving operations, including the decrease of payroll processing time, streamlining work processes and works cooperatively to provide quality customer service.
  • Processes monthly fringe benefits and benefit reconciliations.
  • Train managers and staff on timecard processing.
  • Ensures accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, and time off accruals.
  • Submits bi-weekly 403(b) contributions and reconciles health insurance deductions to monthly statements. Creates and runs monthly reports.
  • Maintains all payroll records according to federal and state laws and requirements, as well as DNWest's organizational policies and procedures.
  • Keeps up with ongoing legislative changes which affect payroll.

Qualifications

  • Knowledge and experience with complex payroll administration
  • Extensive knowledge of California and Nevada federal wage and hour laws, payroll and tax laws and regulations, and Internal Revenue Service (IRS) code pertaining to payroll issues.
  • Able to communicate and present information to employees and management in a clear and concise manner both in writing and verbally. Possesses strong interpersonal skills.
  • Able to understand how employment, benefits, and time off requirements and policies effect accurate time reporting and to communicate such when troubleshooting issues with employees and managers.
  • Proactive team player who supportive of upholding the core values of the organization which include passion, excellence, DEI, and relationships.
  • Strong attention to detail.
  • Able to plan work and prioritize effectively being self-directed and self-managed in meeting tasks, duties, deadlines, and responsibilities.
  • Able to work flexible schedules as needed.
  • Strong "customer service" approach to all aspects of the job.
  • Education and Experience

  • Bachelor's degree in accounting, Finance, Business Administration, or in related field is preferred.
  • Minimum of 5 years payroll processing experience.
  • American Payroll Association Certification (APA) - Fundamental Payroll Certification (FPC) / Certified Payroll Professional (CPP) and experience with healthcare payroll preferred.
  • High proficiency in Microsoft Office. Experience with computerized payroll processing and report writing systems.
  • UKG payroll software experience preferred.
  • $29.76 - $36.44 an hour. Provided compensation data is subject to change based on location and work status. Salary data provided by third party sites do not accurately reflect our pay structure.

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    Payroll Coordinator • San Ramon, CA, US

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