Payroll Accounting Manager

Bay Area Legal Aid

BayLegal is a non-profit law firm. Our staff provide free civil legal services to individuals and families living in poverty in the San Francisco Bay Area. We provide services in seven Bay Area counties. We practice in multiple inter-related legal substantive areas to prevent and stop homelessness, increase economic stability, protect low-income consumers, expand access to healthcare, and enhance safety for survivors of interpersonal violence. Our clients include the working poor, families with children, foster youth, seniors, immigrants, veterans, individuals impacted by the criminal and juvenile legal systems, and persons with disabilities. The core of our community-based practice is working alongside our clients to protect their legal rights, resolve immediate crises and remove legal barriers to long-term stability and escaping poverty. BayLegal is also uniquely positioned to identify patterns of illegal practices and opportunities to protect our clients' rights and increase efficiency and effectiveness of public services through broader advocacy and impact litigation given our regional community-based service model and wide range of access points, including legal hotlines, six physical offices, community-based advocacy clinics, and intake points.

Finance Department

The Finance Department is led by the Director of Finance (aka CFO), and comprised of an Accounting Manager, a Senior Accountant, and three Accountants in charge of A / P, A / R and general accounting, and the Payroll Accounting Manager. The Finance Department is located in BayLegal's Central Administration offices in Oakland where they work in close coordination with BayLegal's Human Resources and Grants & Contracts Departments to support the needs of the entire firm. The firm is largely comprised of attorneys and staff supporting the provision of legal services, majority of whom are members of a union and thus payroll most comply with the Collective Bargaining Agreement (CBA). BayLegal's Finance team uses Paycom as the payroll and HRIS system along with MIP, Microsoft Office and Excel for reporting and analyzing data. In addition to these systems, BayLegal uses a customized version of Salesforce for programmatic services, funding (majority of which are government grants) and timekeeping purposes.

Position

This position is a managerial position within BayLegal's Finance department and is primarily responsible for payroll and related accounting. This position is responsible for the daily operations of BayLegal's payroll to ensure it is completed efficiently, timely, and in compliance with all applicable state and federal laws and requirements. This position is responsible for identifying, recommending and implementing opportunities for increased efficiency, including automation and integration of BayLegal's payroll, HR management and timekeeping. With increased automation and efficiency, this position will remain responsible for day-to-day payroll operations and any necessary updates and modifications to ensure ongoing compliance, integration, and efficiency. As capacity allows, this role will increasingly participate and be responsible for pieces of BayLegal's financial forecasting and budgeting processes. Finance positions are not unionized.

Key Responsibilities

• Ensures compliance in all areas of payroll management, confidentiality, and security of employee information.
• Reconcile all liability accounts and employee pay including leave accruals in compliance with IRS requirements and Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
• Reconciliation of timesheets produced in CRM platform (Salesforce) and imported into payroll system (Paycom) to ensure accurate accounting for billing by funding sources / earning codes and accurate processing of payable time.
• Oversee day-to-day payroll functions and compliance, including but not limited to :

Processing payroll on a bi-weekly cycle;

Required Qualifications

Hybrid Work Option

BayLegal is committed to the health and safety of our staff, clients, and community. BayLegal employees are expected to work on-site and in-person at a designated BayLegal office or community-based advocacy site at least three (3) days per week and may work remotely from home on a part-time basis. Finance Department employees are expected to reside in California and at a distance allowing them to commute to their physical BayLegal base location during the standard work week.

Compensation and Benefits

We offer a family friendly environment, and compensation based on competitive public interest salaries along with a generous benefits package. BayLegal's benefits package includes 100% employer covered medical, dental, and life insurance for employees and up to 60% for dependents; BayLegal student debt reimbursement program; long term disability insurance; employee assistance program; wage differentials for multi-lingual employees whose non-English language skills are regularly used in the provision of tasks and pass a request test of fluency and / or proficiency; dependent childcare employer contribution program; employer paid CA Bar license and / or social work license fees; and 401k retirement plan with BayLegal contribution following first year. BayLegal has a generous paid leave policy which includes 15 holidays each year; vacation (starting at 13 days and increasing with additional years of employment); 3 floating holidays each year (days chosen by employee); sick leave; and parental leave. The estimated annual salary range is $123,000 - $145,000 (placement in range determined primarily by years of related experience).

Work Environment and Physical