Senior Administrative Assistant

Primary Job Title :

Apply below after reading through all the details and supporting information regarding this job opportunity.

Senior Administrative Assistant

Alternate / Related Job Titles :

Executive Assistant

Senior Office Administrator

Administrative Coordinator

Department Administrative Specialist

Location : Marlborough, MA

Onsite Flexibility :

Hybrid – In-office days required to align with team schedule

Contract Details :

Position Type : Contract

Contract Duration : 6 months

Start : As Soon As Possible

Pay Rate : $24.10–$34.50 / hour

Job Summary

The Senior Administrative Assistant provides advanced administrative and operational support to a corporate team within a fast-paced retail organization. This position requires a high level of professionalism, attention to detail, and the ability to manage multiple priorities. The ideal candidate will demonstrate strong communication, organizational, and problem-solving skills while handling confidential information with tact and discretion.

This hybrid role requires in-office collaboration with team members on designated days.

Key Responsibilities

Schedule and maintain multiple complex calendars, coordinate meetings, and manage logistics.

Arrange travel itineraries, book accommodations, and process travel expenses.

Serve as the primary point of contact for internal and external partners, handling inquiries with professionalism and confidentiality.

Organize and maintain files, records, and document management systems.

Analyze and refine administrative workflows, recommending process improvements.

Support department meetings, training sessions, and events, including catering and room bookings.

Prepare presentations, reports, and spreadsheets using Microsoft Office Suite.

Manage and administer department payroll and timekeeping.

Provide back-up support for other administrative team members as needed.

Coordinate logistics for department summits, all-hands meetings, and team-building activities.

Serve as a proxy in designated systems such as Oracle and Workday.

Ensure smooth communication and information sharing between departments.

Required Qualifications

10+ years of administrative experience in a corporate environment.

Proven ability to manage multiple priorities with strong attention to detail.

Expert proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).

Experience with Oracle (expenses) and Workday systems.

Strong interpersonal and communication skills, both written and verbal.

Demonstrated ability to maintain confidentiality and professionalism.

Excellent organizational, time management, and multitasking skills.

Ability to work independently while thriving in a team environment.

Resourceful problem-solver with a customer-service orientation.

Experience supporting executives, managing calendars, scheduling meetings, and processing expenses.

Preferred Qualifications

Prior experience supporting leadership within a retail, corporate, or Fortune 500 environment.

Demonstrated success in event coordination or project-based administrative support.

Strong relationship-building and cross-functional collaboration skills.

Benefits

Medical, Vision, and Dental Insurance Plans

401(k) Retirement Fund

About the Client

A Fortune 500 off-price apparel and home retailer, offering top-quality products across 4,500 stores in nine countries and multiple e-commerce platforms. As the leading off-price fashion and home retailer, the company is committed to fostering an inclusive workplace and serving communities as a responsible corporate citizen.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients include Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the U.S. and Canada. We look forward to helping you land your next great career opportunity!

Job Number : 25-28203 #gttic #gttjobs