Independent Contractor Payroll Specialist

Position Summary :

The Independent Contractor Payroll Specialist is responsible for overseeing all administrative and payroll-related processes associated with Independent Contractor drivers. This role ensures that IC profiles, agreements, and required documentation are accurate, compliant, and maintained in accordance with company policy and regulatory requirements. The Independent Contractor Payroll Specialist serves as the primary point of contact between Payroll, Operations, and Safety Leasing for all IC-related setup, updates, and issue resolution.

Key Responsibilities :

• Maintain accurate IC driver profiles within the payroll and settlement systems.
• Process IC onboarding paperwork, including agreements, W-9s, insurance certificates, and rental / training agreements.
• Coordinate with Operations, Safety, and Corporate departments to verify IC eligibility, compliance, and documentation.
• Support the payroll processing cycle by verifying IC setup accuracy, pay period eligibility, and deduction schedules.
• Maintain organized digital and physical IC files for internal audits and compliance tracking.
• Communicate with ICs and field operations teams to resolve discrepancies or documentation issues in a timely manner.
• Prepare and distribute reports as requested by management regarding IC activity, compliance, and settlements.
• Support the Payroll Manager in special projects related to system transitions, IC policy updates, and workflow improvements.

Qualifications

Qualifications :

Education :

High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Accounting, or related field preferred.

Experience :

2+ years of experience in payroll, accounting, or administrative support (transportation or logistics industry preferred).

Prior experience working with Independent Contractors or driver settlements strongly preferred.

Skills :

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Effective communication and problem-solving abilities.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Experience with TMW, McLeod, or similar transportation / payroll systems is a plus.

Core Competencies :

Accountability & Integrity

Confidentiality

Collaboration & Teamwork

Process Orientation

Adaptability & Initiative

Note : The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change.

All employees of the Company are expected to :

1.Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.

2.Provide constructive guidance to other employees and representatives of third parties.

3.Contribute to providing the highest quality of products and services to customers.

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Job Details

Job Location 96 North Canton OH CSC - North Canton, OH

Position Type Payroll

Travel Percentage None

Job Shift 8hr

Job Category NA