Purchasing Administrator

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Office of Technology (IOT) :

The Indiana Office of Technology provides cost-effective, secure, consistent, reliable enterprise-technology services to our partner agencies so that they can better serve our mutual customer, the Hoosier taxpayer. IOT will also act as the technology and solution enabler for the State, helping its partner agencies achieve business objectives and innovation.

Role Overview :

The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management. You will coordinate and execute State procurement functions in accordance with Indiana Code. You may work closely with IOT Vendor Management and IOT Accounts Payable, facilitating communication among those teams and with vendors.

This role requires that you complete training with the Indiana Department of Administration to have Delegation of Purchasing Authority.

Salary :

The salary for this position traditionally starts at $53,222 but may be commensurate with education or work experience.

Use our to view the total compensation package.

A Day in the Life :

Responsibilities include :

• Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
• Assist with the reconciliation of purchasing data utilizing procurement systems.
• Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
• Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
• Negotiate leases, contracts, and service agreements.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments.
• Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
• Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
• Review price quotes, availability of items and / or services, determines compliance to specifications and / or qualifications, and makes purchase recommendations to the department.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need for Success :

You must meet the following requirements to be considered for employment :

Supervisory Responsibilities / Direct Reports :

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana :

The State of Indiana offers a comprehensive benefits package for full-time employees that includes :

Equal Employment Opportunity :

The State of Indiana is an Equal

Opportunity Employer