Administrative Manager

Posting Summary :

The Arnhold Institute for Dance Education Research, Policy, and Leadership, and the Dance Education Program seek a full-time Administrative Manager to provide support to a robust doctoral degree program and research community.

Job Summary / Basic Function :

As the lead administrative staff member, the Administrative Manager is responsible for daily business operations, including fiscal management, and personnel management. This team member will also contribute to the continued success and growth of the institute and degree program in alignment with the established missions and visions.

Reporting to the Executive Director and Department DAA, the ideal candidate will have previous experience with office management, administrative duties, supervision of staff, administering a budget, and financial reporting. This position supports a dynamic group of creatives and scholars, including faculty, doctoral students, and professional research fellows. An ability to initiate projects, work independently, anticipate program needs, and meet deadlines is essential. Candidates who possess excellent organizational, administrative, and financial skills, and are dedicated to facilitating staff teamwork are encouraged to apply.

This is a salaried, one-year renewable staff position with the possibility of a hybrid work option including both on-campus and remote work. A full benefits package includes tuition remission. Please note that this position does not include teaching opportunities.

Characteristic Duties and Responsibilities

Administrative Management

• Oversee institute business and academic operations, innovate and maintain effective workflow management, and guide programmatic administrative decisions.
• Coordinate leadership meetings and participate in collaborative planning and problem-solving.
• Facilitate efficient office communication systems, serve as a main point person, and respond efficiently and effectively to administrative inquiries from faculty, fellows, and students.
• Prepare professional and welcoming correspondence, including the composition of letters, memos, and reports.
• Prepare and maintain programmatic calendars, synchronize work schedules, and employ systems for tracking tasks and deadlines.
• Execute online data collection forms and organize and maintain databases, records, and listservs.
• Troubleshoot as problems arise and develop solutions in consultation with the Executive Director.
• Spearhead and coordinate marketing strategies, assist with the design and distribution of marketing materials, and periodically update program and institute websites.
• Participate in institute marketing and prospective student recruitment events with a willingness to travel annually to national conference.
• Organize and assist with special events (e.g., symposia, lecture series, socials, new student orientation, socials, guest artists, workshops, etc.) with the ability to work occasional evenings or weekends.
• Support capital improvement projects, grants, and other initiatives.
• Liaise with research centers and administrative units and across the college, such as the Arts & Humanities Department, Purchasing Office, Financial Aid Office, Facilities, Human Resources, Admissions, Events Office, Alumni Affairs, and Registrar's Office.

Fiscal Management in Consultation with the Executive Director :

Minimum Qualifications :

Preferred Qualifications :

Salary Range : $57,600 - $70,000

Competitive Compensation and Benefits

The salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

If you would like to request any disability related accommodations to complete the job application or to participate in the interview process, please email : oasid@tc.columbia.edu.

Work Modality : Hybrid

About the company

Columbia University is a private Ivy League research university in New York City.

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