Office & Project Coordinator

Order Type : Payrolled

We are seeking a highly motivated and organized Office & Project Coordinator to join our team. The ideal candidate will be able to perform the essential functions of managing office administration responsibilities, enhancing internal communications and engagement, creating compelling PowerPoint presentations, running various reports, planning company events, and developing training and marketing materials including social media channel management. This role is crucial in ensuring smooth operations and effective communication within and outside of the organization.

Pay : starting at $21.50 / hr based on experience

Responsibilities

• Office Administration : Oversee day-to-day office operations to ensure a smooth and efficient work environment.Manage office supplies, equipment, and facilities needs.Welcome and coordinate office visitors and handle incoming calls.Partner with vendors and suppliers as needed.Managing incoming / outgoing mail and deliveries.Managing first aid kits and safety protocolsCoordinating emergency procedures and drills with building managementAssist in making travel arrangements (i.e. booking flights, accommodations, transportation, expenses)
• Event Planning :
• Plan and coordinate company events, meetings, conferences, and room bookings.
• Manage event logistics, including catering, communications, and vendor selection.
• Internal Communications and Engagement : Create and distribute internal newsletters, memos, and announcements.Facilitate effective communication between departments and teams.Support internal initiatives for employee engagement.Maintaining confidentiality and data protection standards.
• Reporting :
• Generate and distribute business reports on a periodic or a la carte basis to support business reporting needs.
• Ensure events are executed smoothly and within budget.
• Marketing : Design and create visually appealing and informative PowerPoint presentations for various meetings and events.Collaborate with different departments to gather content and ensure materials align with company branding and messaging.Create content and execute external branding / marketing campaigns. Manage social media channels and create engaging content.Update website content and promotional materials regularly.
• Training Creation : Develop and maintain training materials for new hires and ongoing employee development.Support in other internal employee onboarding processes (i.e. office / desks set up, equipment, and access).
• Project Support :
• Assist in the coordination and execution of various projects.
• Support Director of PMO with administrative tasks, including scheduling, documentation, and communication.
• Track project progress and ensure deadlines are met.
• Other Duties :
• Assist with additional administrative responsibilities as required or assigned to support overall business operations.

Qualifications :

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Essential Functions :

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Benefits :

Background Check and Drug Screening

To the extent permitted by law, passing consumer (drug screening and / or background check) report inquiries may be necessary for employment purposes.

About Us

We are proud to be an equal opportunity employer & celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number & by submitting this application, I give my express written consent & agreement to receive text messages from, or on behalf of, I.K. Hofmann USA, Inc. at the mobile telephone number provided for employment or potential employment-related communications, notices, & updates, including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message & data rates may apply. To opt-out of text messaging, reply STOP any time. For California residents, please see our Employee & Applicant Notice at Collection & Privacy Policy for additional California specific information here.

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