Accounting Clerk III - Facilities Management

Responsibilities and Duties

Utilizes cloud based financial system (STRATUS) to monitor accounts payable invoices; provides cost center coding and forward to Facilities managers for approval.  Verifies payment of invoices and resolve discrepancies with vendors.  Serves as departmental point of contact for invoices to be routed for processing.

Review work orders for Operations & Maintenance in CMMS system for preparation of the monthly chargebacks to appropriate campus departments. Charge appropriate departments using the STRATUS system for internal work by Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing).

Creates a variety of monthly journal spreadsheets which summarize expenditures such as reallocation of overtime chargebacks, Visa chargebacks, Visa project expenditures, and fleet repairs chargebacks.

Prepares and submits monthly tenant invoices (2) that lease space at 401 Washington Building. Tracks the payment of Real Property Tax invoices.   Prepares journals for the monthly Utility charges and quarterly Sports Complex Water charges.  In addition to that, Capstone invoices twice a year.

Serves as liaison with Procurement and single point of contact within Facilities Management for Visa records.  Serves as departmental contact with the University’s Procurement Card Administrator and responds to inquiries.  Advises and updates department on applicable policy and procedures.  Responsible for preparing and entering requisitions into STRATUS.  This includes verifying documentation (quotes, scope of work, etc.) for accuracy and verifying appropriate funding sources and availability prior to entering.

Works with Associate Director of Auxiliary Maintenance creating back charges for the coverage of Athletic and other campus events during the year. Process charges to appropriate department through STRATUS cloud based financial system.

Deposit all incoming checks to the Student and University Billing Office, maintains records of all deposit transactions.

Schedule and attend monthly meetings for Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing) to review work orders.

All other duties as assigned.

Qualifications and Skills

High school diploma or equivalent; three years of progressively responsible experience in the areas of finance, budgeting, accounting and / or purchasing.

Experience in a higher education setting with experience in public procurement policy and procedures or facilities management setting preferred.

Microsoft Word, Excel, Cloud Based Financial System experience is preferred.

Successful candidate will be detail oriented and comfortable working with numbers.  Position requires a high degree of interpersonal skills along with the ability to communicate clearly both verbally and in written form.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Organization : Operations

Primary Location : Main Campus

Job Posting : Oct 30, 2025