Sr. Manager, Accounts Payable

About the Job

About the Company

AEG Vision (or "AEG") is building a market-leading group of full-scope optometry practices through the acquisition of regional eyecare groups and independent optometry practices. AEG maintains the local brand, practice staff, store associates, and patients of its acquisitions -- while investing in medical equipment, technology, infrastructure, and the team in order to elevate the patient experience. AEG's core purpose is to "improve the health of our community by helping our neighbors see better and look their best, one patient at a time". We are assembling a team of experienced industry professionals to help build AEG into the best place to work and have an outstanding patient experience.

Responsibilities

The role reports directly to the Accounting Director and is responsible for daily management of the Accounts Payable function. This includes, but is not limited to, supervision of the Accounts Payable Supervisors, payment processing, performance of monthly Accounts Payable close activities, improving processes, and answering inquiries from both vendors and field locations. Providing these services in an effective and efficient manner will ensure that financials are accurate and up to date.

• Supervise Accounts Payable support level staff in the completion of daily accounting operations and transactions
• Function as a work leader, providing operational support, training staff, conducting audits on work quality.
• Assist in standardization and improvement of processes within the department to enhance and increase productivity.
• Monitor invoice and payment processing activities on a continual basis to identify areas for improvement (, opportunities for payment automation).
• Ensure preparation and distribution of required reports (monthly, quarterly and/or annually).
• Support audit requests by providing information and answers to auditors.
• Coach, mentor and develop staff, including overseeing new employee onboarding.
• Ensure all vendors are paid per contractual terms and that inquiries and payment issues are responded to and resolved in a timely manner.
• Coordinate Accounts Payable month-end close activities with Corporate and field locations to achieve proper payables cut-off.
• Manage leases/utilities ACH payment activity for field locations to ensure timely payment.
• Perform vendor management within the Accounts Payable subledger.
• Respond to vendor and field location inquiries, as necessary.
• Assist company personnel with resolution of issues related to Accounts Payable and/or purchase cards.
• Serve as point-of-contact for Accounts Payable subledger issues.
• Manage the preparation of and coordinate the flow of information required for proper lease accounting (including percentage rent), W-9s and 1099s.
• Maintain accurate, timely and well-organized computer and paper files.
• Meet departmental goals and expectations and perform other duties and special projects as assigned by supervisor.
• Oversee area of responsibility in a manner consistent with the Mission and Values of the Company.

Requirements

• High school diploma or GED required.
• Minimum of 8 years of Accounts Payable experience, and minimum of 5 years supervisory experience with proven record of success and advancement.
• Strong knowledge of accounts payable process in multiple environments and relationship of Accounts Payable to overall accounting function.
• Strong organization and time management skills with a proven ability to multi-task in a fast paced and changing environment.
• Experience in Microsoft Dynamics and/or Concur Software a plus.
• Proficient in Microsoft Office Professional Series (Excel, Word and Outlook) and the ability to quickly learn and use job-specific computer programs.
• Ability to handle confidential information in a discreet, professional manner.
• Ability to work with vendors and employees at all levels of the organization promptly and professionally.
• Strong writing, math, computer, managerial, motivational and interpersonal skills.
• Personable, helpful, enthusiastic, creative, project a positive attitude and be a team leader and player.
• Organized with strong sense of priority and commitment to deadlines.
• High integrity and work ethic.

Benefits

• 401(k) with Match
• Medical/Dental/Life/STD/LTD
• Vision Service Plan
• Employee Vision Discount Program
• HSA/FSA
• PTO
• Paid Holidays

*Benefits applicable to full Time Employees only.

Physical Demands

• This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office.

Travel Requirements

Negligible