CONTRACT COORDINATOR

Job Description

Responsibilities

ABOUT VALLEY HEALTH PHYSICIAN ALLIANCE

Las Vegas is known internationally as a major resort city often known for its gambling, shopping, entertainment, and nightlife. Although Las Vegas identifies as “The Entertainment Capital of the World” and is famous for The Strip and its mega casino-hotels, there is so much more to life in the Valley. From the lovely Summerlin area adjacent to Red Rock Canyon, to the beautifully developed Green Valley area set away from the hustle and bustle of The Strip, there are many wonderful communities of people and families who call Las Vegas home. Backing the communities across our region is an ever-growing and ever-strengthening healthcare system.

The Contract Coordinator is responsible for managing contract authorization management agreements (CAM's) and service/vendor contracts by managing the contract databases and all associated files in an orderly and accurate manner. The Contract Coordinator also provides administrative and technical support for the IPM Market Director, all aspects of contract administration for the facility vendors & associates, physicians, and assets. The individual has latitude for decisions in executing routine phases of the work, which involves initiating, and maintaining contracts, answering correspondences, managing records, creating presentations, event planning and preparing timely reports. Must be able to maintain confidentiality and demonstrate initiative, poise, and problem-solving skills.

Position Summary:

• Responsible for managing contract authorization management agreements (CAM's) and service/vendor contracts by managing the contract databases and all associated files in an orderly and accurate manner.
• Examine performance requirements and contract language to help ensure completeness and accuracy Verify terms and conditions with contractor if needed and may act as liaison between company and contractor. Coordinates and track processes to help ensure adequate incentive quality performance measures are instituted and regulated.
• Prepares, processes, and maintains correspondence, meetings, calendar and filing for IPM Market Director and department. Maintains inventory level of supplies.
• Maintain weekly staff meeting and Board meeting minutes as applicable. Answer the telephone timely, courteously, and in a professional manner. Schedules and prepares meetings as directed for the market.
• Assist with contract coordination, administration, tracking, and obtaining/maintaining required documentation, obtaining signatures and frequent communication with physicians and other employed providers.
• Use of excellent customer service skills, establish/maintain effective working relationships with all levels of leadership.
• Process contract routing packages and enters data into the UHS, CAM and Apttus approval and tracking database. Obtain local Administrative and Corporate approvals on contracts, CAM’s, and Service/Vendor contracts. Follow up to ensure that information required to complete Contracts and CAM's is received in a timely manner.
• Primary responsibility for maintaining Excel files relating to Contract and CAM milestone dates, creates depository for local CAM and Contract milestones, alerts responsible department of upcoming expiration and deadlines.
• Partner with Finance personnel to process check requests and distribute checks timely and accurately.
• Track contract approvals and quality assurance efforts through approvals and other duties as assigned.
• Additional duties as assigned

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in markets across six states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

Benefit Highlights

• A Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• (K) with company match
• Career development opportunities within UHS and its + Subsidiaries!

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune corporation, annual revenues were $.8 billion in 4. UHS was again recognized as one of the World’s Most Admired Companies by Fortune; listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately , employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Qualifications

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

Education:

• High School Graduate/Equivalent required
• Associates Degree in business or healthcare related field required, or 5+ years of equivalent experience will be considered in lieu of Associates Degree

Work experience :

• Minimum of 5 years’ experience as an administrative or executive assistant role in a healthcare environment.