Billing and Invoicing Clerk

OVERVIEW & PURPOSE

The Accounting Operations Specialist position performs a variety of essential accounting tasks to support the financial health of the organization. This role requires a detail-oriented and organized professional to manage daily financial transactions for accounts receivable, maintain accurate records for deposits, and assist the accounting team with various administrative duties. The position reports to the Controller.

ESSENTIAL FUNCTIONS

• Record and code incoming physical checks daily and scan deposits into banking portal.
• Process daily cash receipts, transfers and adjustments and apply those amounts to customer accounts.
• Perform daily reconciliation of cash application and identify any unapplied amounts and / or discrepancies.
• Communicate with the Collections team to help keep customer accounts current to avoid any past due collection efforts.
• Assist with compiling documentation to prepare commission calculation spreadsheets for month-end close processing.
• Input sales order information throughout the month for commission calculations and reporting.
• Support payroll processes by reviewing timecard hours and approvals. Assist in compiling any records required to complete payroll as directed by the  Accounting  team.
• Assist with special projects and other administrative tasks assigned by the  A ccounting  team.

COMPETENCIES

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. While performing the duties of this job, the employee is occasionally exposed to outside - weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear . The employee frequently is required to stand and walk. The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focu s .

POSITION TYPE & EXPECTED HOURS OF WORK

NON-EXEMPT

This is a full-time, on-site, position. Typical days and hours of work are Monday through Friday, 8 : 00 a.m. to 5 p.m.

TRAVEL

No travel is expected for this position.

REQUIRED EDUCATION & EXPERIENCE

PREFERRED EDUCATION & EXPERIENCE

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EQUAL OPPORTUNITY EMPLOYER

Modern Office Methods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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