Facilities Operations Specialist - Krannert Center for the Performing Arts

Facilities Operations Specialist

Under the general supervision of the Facilities Operations Coordinator, the Facilities Operations Specialist will be responsible for the effective management of inventory, key distribution, shipping and receiving, scheduling, and relationship management at the Krannert Center for the Performing Arts. This role will also include responsibility for biennial inventory and the removal of items from official inventory.

Building Operations

Distributes and tracks keys for building access, maintaining accurate records of transactions and deposits related to key distribution. Updates and maintains the attendant schedule for the Building Operations Team, ensuring all shifts are covered and adjusting schedules as needed based on event demands. Greets vendors and visitors, directing them to the appropriate locations within the building and providing operational support as needed. Ensuring that all facilities and equipment meet university safety standards.

Inventory

Manages inventory for all operational equipment (e.g., chairs, tables, event supplies), ensuring items are available, properly tracked, and recorded in accordance with university procedures. Performs biennial inventory audits of all items, ensuring that all equipment and supplies are accurately counted, updated, and aligned with university inventory records. Coordinates the removal of items from official inventory, including documentation of the removal process, ensuring compliance with university policies for asset management.

Shipping & Receiving

Coordinates shipping and receiving for materials, equipment, and supplies, ensuring proper documentation, delivery, and tracking within the appropriate departments. Inspects incoming materials for damage, addressing any claims or returns as necessary.

Performs other related duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below :
• College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent : 60 semester hours or an Associate's Degree equals one (1) year (12 months)
• Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
• Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Knowledge, Skills and Abilities