Administrative Assistant for Workforce and Continuing Education

Posting Details

Posting Summary

Working Title

Administrative Assistant for Workforce and Continuing Education

Role Title

Admin and Office Spec III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

03

Position Number

294R0014

Agency

Southwest Virginia Community College

Division

Southwest Virginia Community College (Div)

Work Location

Tazewell - 185

Hiring Range

$33,828 to $35,000

Emergency / Essential Personnel

No

EEO Category

F-Admin Supp

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

No

Does this position have a bilingual or multilingual skill requirement or preference?

No

Work Schedule

Monday - Friday, 7 : 45 am to 4 : 30 pm

Occasional evening and weekend hours.

Sensitive Position

No

Job Description

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College is seeking an individual to serve as Administrative Assistant for the Workforce and Continuing Education Division. This position is the first point of contact for the Division and provides administrative and clerical support and works directly with students, faculty, and staff. This position will receive direct phone calls, emails, and other correspondence and ensure follow-up in a responsible time and will also be responsible for entry of training curriculum into WES , WES interface updates, tracking grants, reporting on training completed, assisting participates with class registration, and development and circulation of outreach materials and outreach efforts. This position will also assist the Workforce team as needed on various tasks and may be required to travel among our off-campus instructional sites including Southern Gap, Bluefield Center, and Lebanon Center.

Additional job duties include but are not limited to :

• preparing and maintaining class and faculty schedules, division and grant budgets, and adjunct contracts;
• preparing various reports;
• coordinating special events;
• supervising assigned student workers;
• assisting students interested or enrolled in noncredit workforce training with career and educational planning services, program admissions, financial aid, and successful training / credential completion;
• working closely with students before, during, and after their training and credentialing programs to help college workforce divisions achieve their goals related to Accelerate Opportunity 2030 and the Workforce Credentials Grant program
• responding to internal and external requests for information
• effective problem-solving skills, listening, and providing assistance to various groups within the college setting will be a key component to this position;
• an understanding of and a commitment to the community college mission and vision.
• other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

Additional Considerations

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Travel is required.

Posting Detail Information

Posting Number

CLS_4062P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

09 / 30 / 2025

Job Close Date

10 / 15 / 2025

Open Until Filled

No

Agency Website

www.sw.edu

Contact Name

Human Resources

Email

hr@sw.edu

Phone Number

276.964.7339

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 89378