Flight Department Administrator

Job Description

Job Description

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the accurate maintenance of pilot and cabin server data, assists with compliance tracking, supports payroll and scheduling processes, and helps execute day-to-day administrative functions. Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication.

Key Responsibilities

Administrative & Data Support

• Maintain and update crew databases, spreadsheets, and portal information (new hires, resignations, terminations, fleet changes, domiciles, tail numbers).
• Assist the Manager with monthly archiving of seniority lists, IOE tracking, PRIA files, NDR alerts, DASSP updates, and background data entry.
• Support Known Crewmember (KCM) program by updating databases, processing badge activations, and coordinating cabin server KCM processes.

Payroll & Benefits Assistance

Expense & Policy Support

Departmental Communications

Project & Leadership Support

Qualifications