Talent.com
Studio Operations Coordinator Job at Archinect in New York

Studio Operations Coordinator Job at Archinect in New York

MediabistroNew York, NY, United States
11 days ago
Job type
  • Full-time
Job description

Are you interested in learning how a medium-sized architecture & engineering design firm works? Youll play a hands-on role in daily operations, facilitating the firms collaborative culture and creating a happy office environment. Candidates should be outgoing, kind, pro-active, organized, dependable, communicative, and enjoy multi-tasking.

Heintges is widely recognized for excellence in both our people and our design product. We cultivate a supportive environment of positivity, respect, professionalism, and good work-life balance.

Front of Studio Core Responsibilities

  • Greet colleagues and office visitors.
  • Manage studio needs pro-actively, communicate / coordinate with supervisor, landlord, building facilities staff, cleaning service, IT and equipment providers, and repair contractors.
  • Organize, manage, maintain, and supply the kitchen, copy room, storage, conference rooms, and restrooms.
  • Manage all deliveries, unpack and put away all supplies and packaging.
  • Create, maintain, and update inventory lists and supply ordering schedules.
  • Manage mail, phone & security system.
  • Maintain Outlook calendars and schedule meetings.
  • Plan, budget, and manage weekly staff lunches, fun events such as happy hours, celebrations, and annual holiday party.
  • Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, and provide food & beverage where applicable.
  • Prepare expense reports.
  • Assist with travel reservations.
  • Maintain the off-site historical storage database, coordinate items sent to / retrieved from storage.
  • Support other administrative initiatives as opportunities arise.
  • Work on-site under the supervision of the Director of Operations.

Practice Management

Beyond core responsibilities, there will be opportunity to leverage your skills and areas of interest to help manage a medium-sized Architecture & Engineering Design firm. Areas for engagement in practice management include :

  • Writing skills : provide marketing & communications support.
  • Graphic skills : edit content using InDesign and Photoshop.
  • Analytical skills : data entry and analysis in Excel and Ajera.
  • Organizing skills : maintain and improve our libraries including Building Materials, Design Monographs & Periodicals, Photographs, etc.
  • Appreciation of design. Academic or work experience in design is a plus.
  • Strong planning and organizing skills with attention to detail.
  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.
  • Creative thinker and problem solver.
  • Strong verbal and written communication skills
  • Excellent interpersonal skills.
  • Proficiency with Microsoft Word, Excel, and Outlook. Ajera and InDesign a plus.
  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.
  • Fluency in English.
  • Authorization to work in the U.S.
  • Qualifications

  • Appreciation of design. Academic or work experience in design is a plus.
  • Strong planning and organizing skills with attention to detail.
  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.
  • Creative thinker and problem solver.
  • Strong verbal and written communication skills
  • Excellent interpersonal skills.
  • Proficiency with Microsoft Word, Excel, and Outlook. Ajera and InDesign a plus.
  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.
  • Fluency in English.
  • Authorization to work in the U.S.
  • #J-18808-Ljbffr

    Create a job alert for this search

    Studio Coordinator • New York, NY, United States

    Related jobs
    Studio Coordinator - New York City Job at CorePower Yoga in New York

    Studio Coordinator - New York City Job at CorePower Yoga in New York

    MediabistroNew York, NY, United States
    Full-time +1
    Join our team and ignite your intention to make a difference.Together, we'll create an experience powerful enough to transform lives, including your own. Discover what happens when physical meets mi...Show moreLast updated: 30+ days ago
    • Promoted
    Project Coordinator - IT Recruiting

    Project Coordinator - IT Recruiting

    VirtualVocationsBronx, New York, United States
    Full-time
    A company is looking for a Project Coordinator - IT Recruiting Operations Specialist.Key Responsibilities Coordinate end-to-end recruiting workflows and processes for IT hiring projects Track an...Show moreLast updated: 3 days ago
    • Promoted
    Marketing Operations Coordinator

    Marketing Operations Coordinator

    VirtualVocationsPaterson, New Jersey, United States
    Full-time
    A company is looking for a Marketing Operations Coordinator (Remote).Key Responsibilities Build and maintain dashboards to track sales, funnel performance, and KPIs Monitor retail benchmarks and...Show moreLast updated: 30+ days ago
    Studio Logistics Coordinator Job at Margaux in New York

    Studio Logistics Coordinator Job at Margaux in New York

    MediabistroNew York, NY, United States
    Full-time
    Director of Product Development.At Margaux, we believe in thoughtful design, timeless style, and comfort without compromise. We are a modern footwear brand with a classic soul, driven by a passion f...Show moreLast updated: 30+ days ago
    • Promoted
    Closing Coordinator

    Closing Coordinator

    VirtualVocationsFlushing, New York, United States
    Full-time
    A company is looking for a Closing Coordinator to facilitate efficient closing processes remotely.Key Responsibilities Coordinate and manage closing transactions for real estate deals Ensure all...Show moreLast updated: 30+ days ago
    Content Coordinator Job at Synergy Interactive in New York

    Content Coordinator Job at Synergy Interactive in New York

    MediabistroNew York, NY, United States
    Full-time
    Direct message the job poster from Synergy Interactive.Were seeking a detail-oriented and organized Content Coordinator to support a high-volume production team. This is a hands-on, collaborative ro...Show moreLast updated: 30+ days ago
    • Promoted
    Enrollment Coordinator

    Enrollment Coordinator

    VirtualVocationsYonkers, New York, United States
    Full-time
    A company is looking for an Enrollment Coordinator I to assist prospective students through the admissions process.Key Responsibilities Provide clear communication to prospective students regardi...Show moreLast updated: 30+ days ago
    Studio and Marketing Coordinator Job at Archinect in New York

    Studio and Marketing Coordinator Job at Archinect in New York

    MediabistroNew York, NY, United States
    Full-time
    Full – time and In-Office 5 days a week.WXY is a think tank that builds.We are a multi-disciplinary agency for the built environment, creating equitable, vibrant, healthy buildings, places, neighbo...Show moreLast updated: 19 days ago
    Studio Coordinator Job at The Crowd in New York

    Studio Coordinator Job at The Crowd in New York

    MediabistroNew York, NY, United States
    Full-time
    The Crowd is partnering with a world-renowned design studio known for boundary-pushing work across hospitality, cultural, workplace, and residential projects. This practice is looking for a dynamic ...Show moreLast updated: 13 days ago
    Studio Experience Coordinator Job at Alteration Specialists in New York

    Studio Experience Coordinator Job at Alteration Specialists in New York

    MediabistroNew York, NY, United States
    Full-time
    Alteration Specialists of New York is looking for a Studio Experience Coordinator.We are seeking a dynamic professional distinguished by charisma, commitment, and professional integrity.This role i...Show moreLast updated: 4 days ago
    Podcast Coordinator Job at DREAM THREE in New York

    Podcast Coordinator Job at DREAM THREE in New York

    MediabistroNew York, NY, United States
    Part-time
    Dream Three is an award-winning, multi-platform story studio working across film, TV, theater, music, publishing, and immersive. We pair a sharp competitive edge with a deeply collaborative culture,...Show moreLast updated: 30+ days ago
    • Promoted
    Project Coordinator - New York, NY

    Project Coordinator - New York, NY

    U.S. Electrical Services, Inc.New York, NY, United States
    Full-time
    Empower your Future at the Nation's Largest Independent Electrical Distributor!.USESI), we combine over 100 years of expertise, $150M+ in inventory, and the power of 2,000+ dedicated employees acro...Show moreLast updated: 12 days ago
    • Promoted
    Sr Decision Support Analyst

    Sr Decision Support Analyst

    RWJBarnabas Health Corporate ServicesOceanport, NJ, United States
    Full-time
    Job Title : Sr Decision Support Analyst.Location : Barnabas Health Corp.Department : Financial Data and Reporting.The above reflects the anticipated annual wage range for this position if hired to wor...Show moreLast updated: 3 days ago
    • Promoted
    Admissions Coordinator

    Admissions Coordinator

    VirtualVocationsBronx, New York, United States
    Part-time
    A company is looking for an Admissions Coordinator - Part Time.Key Responsibilities Serve as the initial sales touchpoint, converting inbound leads into clients through empathetic communication ...Show moreLast updated: 30+ days ago
    STUDIO ASSISTANT CANDIDATES Job at Theartgorgeous in New York

    STUDIO ASSISTANT CANDIDATES Job at Theartgorgeous in New York

    MediabistroNew York, NY, United States
    Full-time
    SML is looking to connect with candidates interested in working as a.Strong understanding of artwork fabrication.Working knowledge of material preparation. Prior experience as an artist’s assistant ...Show moreLast updated: 30+ days ago
    • Promoted
    Facilities Coordinator

    Facilities Coordinator

    Lighthouse CHGlen Oaks, NY, United States
    Part-time
    Lighthouse is a New York City-based specialized agency dedicated to providing top-quality Applied Behavior Analysis (ABA) therapy services for children with autism. Our mission is to empower these c...Show moreLast updated: 17 days ago
    • Promoted
    Designated Phone Coordinator

    Designated Phone Coordinator

    Center for Oral and Maxillofacial SurgeryAsbury Park, NJ, United States
    Full-time
    Center For Oral and Maxillofacial Surgery.Jackson, Freehold, Brick, Ocean, Hazlet, Windsor, NJ.On-site Phone Coordinator - Oral Surgery (this is an on-site position, it is not remote or hybrid).We ...Show moreLast updated: 1 day ago
    • Promoted
    HR Operations Coordinator

    HR Operations Coordinator

    VirtualVocationsPaterson, New Jersey, United States
    Full-time
    A company is looking for an HR Operations Coordinator to provide HR administrative support and coordinate payroll and benefits administration. Key Responsibilities Ensure accurate and timely proce...Show moreLast updated: 30+ days ago