Contract Management Specialist

Job Description

Job Description : Position Overview :

Responsible for preparing Mentor, Capital improvement, Capacity and Requirement Solicitation Projects by reviewing bid packages in TOBSS to order Bid and Award and Process via our online Vendor Access System.

Specific Skills Required for Position :

Excellent oral and written communication skills. Outstanding interpersonal skills. Ability to resolve customer complaints and concerns.

Ability to analyze and solve problems.

Explain the function(s) to be performed by the requested staff member :

Prepares processes and monitors contract solicitation packages and related addendums.

Ensure that all relevant documents are review in a timely, thorough, and professional manner, following established client policies, practices, and procedures.

(a) Appropriate prioritization of documents occurs.

(b) Good quality work products generated.

Reviews bid documents submitted by the Architecture & Engineering, and Project Management Divisions.

Assists Contractors and Consultants in all aspects of the bid & award and prequalification process and ensured bidders’ compliance with the client bidding requirements.

Updates computer files on each project and acts as a liaison between Contractors and the client's staff. Process requests for additional funding prior to award.

Prepare process and manage the sealed bid solicitation Request for Contract (RFC) process for various client projects related to mentor, capital improvements, requirements, and new constructions.

Analyze scope of work and cost estimates.

Communicate with Architect & Engineer, Construction Management, Prequalification Unit, Business Development Division and Various Other Departments as needed for revisions and updates, and subsequent readiness for the bidding process.

In coordination with Construction Management and A & E, review and respond to contractors’ questions and comments received during the bidding process.

Function as the Bid Opening Official for the client.

Maintain a computer information system to provide data for planning and control of all projects and maintain spreadsheets tracking the status of said projects.