Executive Assistant to the Chair

Executive Assistant to the Chair

Minimum Salary

US-MA-Worcester

Job Location

5 days ago (12 / 1 / 2025 7 : 39 AM)

Requisition Number

2025-49006

# of Openings

Posted Date

Day

Shift

Exempt

Exempt / Non-Exempt Status

Non Union Position -W60- Non Unit Professional

Overview

GENERAL SUMMARY :

Under the general direction of the department Chair or Administrator, the Executive Assistant to the Chair performs a variety of confidential and complex duties in support of the department Chair and senior staff.

Responsibilities

ESSENTIAL FUNCTIONS :

Academic Coordination

Coordinate the faculty recruitment process. Ensure timely scheduling of interviews and the coordination of all logistics

• Update format, and assemble biosketches, publications and other proposal submission documentation
• Ensure that assigned budgets and post grant award accounts are within budget, balanced, and communicate with vendors and subcontractors to ensure prompt delivery, service, repair, etc.
• Coordinate the grant submission process, ensuring timely complete submissions
• Participate in the planning and organization of the office in terms of staffing to ensure project deliverables. Develop a comprehensive knowledge of administrative activities of the department and the Medical School

General Responsibilities

Data Support

Travel and Event Support

Clerical Support

Qualifications

REQUIRED QUALIFICATIONS :