Contract Administrator

Job Overview

General Summary : Under general direction of Contracts Manager or Procurement Manager or Senior Buyer, prepares and administers contracts for commodities, general items, information technology and professional services. Works with Airport departments to develop and write technical specifications and requests for bids / proposals; manages the solicitation process, negotiates terms and conditions, writes contracts and contract documents, administers contract execution, writes Notices to Proceed, and oversees contract closeout. Senior Contract Administrator may provide technical oversight and direction.

Principal Duties and Responsibilities

• Collaborates with Airport departments to develop and write technical specifications and bid proposal packages for competitive bidding, requests for competitive sealed proposals and requests for qualifications / proposals for professional services.
• Analyzes and evaluates requisitions for funding availability, accuracy and need; reviews and assists in writing scopes of work or services; researches market availability or substitutions; recommends pricing methodology.
• Consults with requestors to clarify need and intended use of items / services; evaluates alternative procurement methods; consults with technical and engineering staff.
• Identifies prospective bidders / proposers, coordinates with Business Diversity and Development Department representatives, issues procurement plans and oversees distribution of bid / proposal documents; writes and issues addenda.
• Conducts pre-bid and pre-proposal conferences, bid openings, reviews submittals, manages evaluation and negotiation process to determine the selected vendor; analyzes proposals and pricing; works with evaluation committee to recommend vendor to management; documents the solicitation and evaluation process, statistics and conclusions.
• Prepares and writes Official Board Actions, contracts, change orders and related documentation; obtains concurrence / approval signatures; writes notices to proceed.
• Plans, prepares, and conducts negotiations or participates on negotiating teams for new work, changes, claims, etc.; writes change orders, records of negotiations, findings of fact, claim settlement agreements and other required documentation.
• Advises Board staff and consultant project managers of potential contractual problems and provides contract interpretations.
• Determines allowability and allocability of costs and contract payments; negotiates disputed items with contractors / consultants; participates in and manages evaluation of contract deviations and prepares deviation notices.
• Ensures compliance with commercial or business aspects of work (e.g., wage rates, bond and insurance requirements); with Risk Management ensures adequacy of insurance coverage throughout the contract performance period.
• Reviews audit reports, negotiates disputed items and incorporates audit results into the contract; prepares draft audit responses for review and approval.
• Approves contract closeouts; ensures final completion notices are sent to contractors / consultants and reconciles final funds disposition.
• Monitors entry and maintenance of contract-related data in Board legacy computer systems including financial and contract systems.

Minimum Requirements

Required Knowledge, Skills and Abilities

Efforts

Desirable

About Us

We are Dallas Fort Worth International (DFW) Airport—one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees. Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be. Bring your talents to DFW. Live and work with purpose.

Job Details

J-18808-Ljbffr