Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the company's outgoing financial obligations This role involves invoice processing, reconciling statements, maintaining accurate records and ensuring timely payments to vendors. This is a full-time, non-exempt position and member of the business office staff who reports directly to the Controller.

Essential Functions

• Process vendor invoices, employee reimbursements, and purchasing card transactions in a timely and accurate manner
• Ensure proper coding, approvals, and documentation for all disbursements
• Prepare and process weekly check runs and electronic payments
• Reconcile AP sub-ledger to general ledger monthly
• Prepare journal entries for routine and month-end activities
• Maintain vendor records and manage vendor communication
• Prepare and file 1099s annually
• Assist in audit preparation and supporting documentation
• Manage office functions including supplies inventory, purchasing, postage meter, bulk mail, post office box accounts
• Provide backup support to the Receivables Specialist in processing tuition and fee payments and posting to the general ledger
• Provide ongoing support to the Business Office with special projects and financial reporting as assigned
• Serve the daily operations of the school with presence and support at events and functions as assigned

Education & Experience

Core Competencies

Overview of St. Stephen's and St. Agnes School

St. Stephen's and St. Agnes School is an affirming and collegial community committed to our mission to "pursue goodness as well as knowledge and to honor the unique value of each of our members as a child of God in a caring community." SSSAS is an age 3 to Grade 12 Episcopal day school located on three campuses six miles from Washington, D.C., in beautiful and historic Alexandria, Va. We believe that educating the whole child by tending to their individual academic, social / emotional, cultural, and physical needs, prepares them to be knowledgeable, kind, and empathetic citizens in a complex world. Combining a rigorous academic program with outstanding opportunities in the arts, athletics, and service learning for our students, SSSAS is a community that values diversity, equity, inclusion, and belonging, and we seek candidates who share these same values.

Our culture promotes lifelong learning, and employees have a wealth of opportunities available to them to continue expanding their knowledge of both their disciplines and in their field of education. Cultural competency workshops for all faculty and staff, regular, small-group DEIB exploration / workshops, support for graduate studies, summer study grants, and conferences (e.g., National Association of Independent School Annual Conference, and CASE-NAIS) are just a few of the ways in which we support and encourage our Saints faculty and staff to continue to develop and learn in their field and as part of our community.

We understand your time is valuable, and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

Interested applicants should apply through the SSSAS website at

For more information about St. Stephen's and St. Agnes School, we invite you to visit our website at