Assistant to The Co- Founder

Special Projects is looking for an exceptional Assistant to the Co-Founder who is passionate about entertainment, media, and pop culture. This role requires a proactive, resourceful self-starter who thrives in a fast-paced, high-stakes environment—someone who can anticipate needs, manage multiple priorities, and execute with precision and discretion. The ideal candidate is meticulously organized, an excellent communicator, and a polished professional who can seamlessly balance administrative excellence with creative input. They’ll serve as a trusted extension of the Co-Founder, ensuring smooth operations, maintaining confidentiality with high-profile clients, and contributing to the team’s collaborative and dynamic culture.

We’re looking for someone who is…

• Passionate about entertainment, media, and pop culture with a keen eye for emerging talent and trendspotting across film, television, music, sports, fashion, food, art, and culture
• Extremely detail-oriented, meticulously organized, and able to meet tight deadlines and manage multiple projects and expectations with a sharp focus in a fast-paced, high-stakes environment
• A proactive self-starter who is reliable and resourceful - can take initiative, anticipate needs, prioritize well, and execute time-sensitive matters with a high sense of urgency
• Successful in teamwork-driven, collaborative professional environments and able to work both independently and as a key member of our very tight-knit team
• Adept at quickly learning new processes and technology, as well as becoming familiar with existing systems and offering process improvements, as needed
• Professional, with a confident and mature demeanor, and has an understanding of the importance of maintaining confidentiality with high-profile clients
• A polished writer and proofreader with exceptional interpersonal, organizational, written, and verbal communications skills
• Able to brainstorm and contribute creative ideas
• Discreet and able to appropriately handle sensitive and personal information about clients and talent, as well as comfortable handling top-tier talent with ease and discretion
• Comfortable designing and creating decks, presentations, and various marketing materials

Responsibilities will include :

Qualifications :

About Special Projects :

Special Projects is an editorially-minded talent booking and creative content agency that elevates media, fashion, and lifestyle brands through the unique use of celebrities and storytelling. Launched in 2016 by Andrea Oliveri and Nicole Vecchiarelli, Special Projects leverages its founders’ 20+ years of experience as magazine makers, dynamic thinkers, and strategic marketers to connect today’s top talent with editorial, branded content, advertising, and live and virtual event opportunities. Special Projects has headquarters in New York and Los Angeles.