Administrative Assistant III, Faculty and Academic Resources

Administrative Assistant III, Faculty and Academic Resources

The Administrative Assistant III provides essential administrative support to the Faculty and Academic Resources office. This role supports a range of faculty-related processes, including onboarding, reporting, and maintaining records, while assisting with special projects and contributing to clear communication and the efficient day-to-day operations of the office.

Job Duties

• Deliver excellent customer service by answering and screening incoming calls, greeting visitors, and responding to inquiries from staff, faculty, students, and guests with accurate information.
• Prepare, compose, type, and proofread accurate and timely reports, correspondence, meeting minutes, spreadsheets, and other required documents.
• Manage and update web content for the Faculty and Academic Resource site to keep information current.
• Maintain and review faculty personnel files for completeness and compliance.
• Monitor deadlines for assignments and projects to ensure timely completion.
• Support the Director of Faculty and Academic Resources with special projects and initiatives to ensure successful completion.
• Prepare the quarterly Board of Regents faculty report with attention to detail.
• Assist with the tenure and promotion process by tracking timelines and notifying faculty.
• Support the Presidential Excellence Award process by tracking progress and communicating with faculty.
• Perform other duties as assigned to support the office and organizational objectives.

Location : San Marcos

Department : Office of the Provost and VPAA

Recruitment Type : Open

Job Type : Full-Time

Funding Source : Permanent

Monthly Salary : $3,554.00 - $4,354.00

Job Category : Non-Exempt

Required Qualifications :

Preferred Qualifications :

Job Open Date : 09 / 26 / 2025

Job Close Date (posting closes at midnight) : 11 / 26 / 2025

Open Until Filled : Yes

Normal Work Days : Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start : 8 : 00 AM

Normal Work Hours End : 5 : 00 PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.