AP Administrative Assistant

Job Description

Job Description

Title : Administrative & Customer Service Assistant

Location : Lawrence, MA

Pay Rate : $16.00 – $18.00 per hour

Schedule : Full-Time | Monday–Friday, 8 : 00 AM – 4 : 30 PM

Work Type : Onsite | Government Contractor

Position Overview :

We are seeking a professional and customer-focused Administrative & Customer Service Assistant to join our team in Lawrence, MA. This position serves as one of the first points of contact for visitors and callers, providing excellent customer service while supporting daily administrative and light accounting tasks. The ideal candidate is friendly, detail-oriented, and thrives in a busy office environment.

Key Responsibilities :

Answer and direct incoming calls across three phone lines with courtesy and professionalism

Greet and assist visitors, vendors, and clients in person and by phone

Provide general administrative support including data entry, document preparation, and filing

Maintain organized alphabetical paper filing systems for accounting and office records

Assist the accounting team by matching purchase orders to invoices and entering data into Peachtree / Sage (no check runs or journal entries required)

Coordinate with team members to ensure accurate and timely processing of invoices

Support internal departments with clerical and communication needs as assigned

Qualifications :

1–2 years of administrative or customer service experience in an office setting (government contracting environment a plus)

Strong communication and interpersonal skills

Professional phone etiquette and ability to manage multiple phone lines

Attention to detail and solid organizational skills

Basic knowledge of Peachtree / Sage or other accounting software preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Why Join Us :

Work with a respected government contractor in a stable, full-time position

Collaborative team environment with opportunities to learn new skills

Consistent weekday schedule — no weekends required

#ZIPNashua

Company Description

We are HW Staffing, and our mission is to “Connect Great People with Great Companies.” Collectively, we are revolutionizing how staffing services support the employee and client. HW Staffing jobs encompass meaningful work, a sense of purpose with career development, and a welcoming community. Our jobs inspire and reward independence. Our organizational culture of teamwork and inclusivity supports our spirit and commitment to helping people. Together we can help people find meaningful work - we’re just getting started #wearehwstaffing

Company Description

We are HW Staffing, and our mission is to “Connect Great People with Great Companies.” Collectively, we are revolutionizing how staffing services support the employee and client. HW Staffing jobs encompass meaningful work, a sense of purpose with career development, and a welcoming community. Our jobs inspire and reward independence. Our organizational culture of teamwork and inclusivity supports our spirit and commitment to helping people. Together we can help people find meaningful work - we’re just getting started #wearehwstaffing