Executive Assistant

Executive Assistant

Help keep our community safe, connected, and thriving. Are you energized by the idea of supporting those who protect and serve? Do you thrive in a fast-paced, purpose-driven environment where no two days are the same? If you're an organized, resourceful professional who values public service and thrives behind the scenes, we invite you to explore a unique opportunity with the City of Mountain View.

We're hiring an Executive Assistant to support two of the most mission-driven departments in our city : Police and Fire. In this highly visible role, you'll become a trusted partner to both the Police Chief and Fire Chief, helping lead from behind the scenes and ensuring day-to-day operations run seamlessly. This position is more than a desk job, it offers a rare opportunity to work at the intersection of public safety, executive-level administration, and city service.

Each task you take on, from preparing executive communications to coordinating department wide initiatives or managing complex scheduling logistics, your work plays a vital role in supporting the essential services that keep our community safe, connected, and resilient.

What You'll Do

• Provide direct executive-level administrative support to both the Police and Fire leadership teams.
• Coordinate meetings, prepare internal and external reports, manage department communications, and handle sensitive information with discretion and confidentiality.
• Track timelines, organize documents, and help both departments stay one step ahead.
• Support internal functions such as purchasing, scheduling, and team coordination.
• Help keep things moving, so our first responders can focus on keeping the community safe.
• Manage and supervise clerical staff and coordinate as needed with divisions in both departments.

What Makes This Job Special

The Essentials

Bonus Points :

You'll Thrive Here If You...