Executive Assistant (H)
Job Highlights :
Looking for someone with prior executive assistant experience.
Job Summary :
Supports a local or regional VP or Hospital / Medical Group President in an administrative capacity. Plays a major role in coordinating the primary function, work or activities of the executive(s) being supported by anticipating their needs and work flow.
Job Responsibilities and Requirements :
PRIMARY RESPONSIBILITIES
- Performs a variety of more complex and advanced administrative work.
- Serves as an administrative liaison with others outside of the area or organization. Demonstrates initiative and independence using extensive knowledge of the area of responsibility.
- May deal with highly confidential and sensitive information.
- Compiles information for reports or presentations. Prepares charts, graphs, or tables.
- May be responsible for budget tracking and maintaining financial or personnel records and databases.
- Responds to correspondence. Edits and proofreads documents.
- Communicates with others in person, telephone, and / or email. May receive and screen visitors and handles general inquiries.
- Assists with preparing for and facilitating meetings, conferences, programs and / or special events.
- Establishes and maintains filing systems. Orders and stocks supplies.
- May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts / reports for errors and correcting as required.
- Works within established procedures and a moderate degree of supervision.
- Performs other duties as assigned.
EDUCATION
High school diploma or equivalent
EXPERIENCE
Two years' related experience
PHYSICAL REQUIREMENTS
- Frequent lifting / carrying and pushing / pulling objects weighing 0-25 lbs.
- Frequent sitting, standing, walking, reaching and repetitive foot / leg and hand / arm movements.
- Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
- Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
- Frequent keyboard use / data entry.
- Occasional bending, stooping, kneeling, squatting, twisting and gripping.
- Occasional lifting / carrying and pushing / pulling objects weighing 25-50 lbs.
- Rare climbing.
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