Admin Assistant

Job Description

Position Overview

Ultimate Staffing Services is actively seeking an experienced Admin Assistant to join a dynamic team in California. The ideal candidate will be a highly organized and detail-oriented individual, capable of managing multiple tasks and projects with precision. This position offers the opportunity to support various departments and ensure seamless operations across the board.

Responsibilities

Key Responsibilities

Project Coordination

• Organize project information for all departments to stay in sync with current updates.
• File creation & management for project documents to keep all departments updated with the most recent progress; Includes Studio Designer, Asana, Box, Binders & Folder systems.
• Update information in project management software (Asana / Studio Designer, & / Or Equivalent).
• Assist in creating polished client presentations and organizing samples for project meetings.
• Support material library maintenance and photo shoot preparations.
• Assist procurement department with expediting responsibilities. (Includes vendor item tracking, Studio Designer expediting, reporting and item Quality Assurance)

Client & Vendor Communication

Scheduling & Calendar Management

Meeting Leadership & Event Coordination

Executive-Level Assistance

Team Support & Culture

Work Hours

Monday - Friday; 1st Shift

Benefits

This position offers a competitive hourly pay ranging from $25 to $28.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.