Program Coordinator II

Job Description

Job Description

Job Summary :

Under the direct supervision and guidance of the PI and Program Manager, the Program Coordinator will be responsible for coordinating and aiding the day-to-day operations, administrative, financial, programmatic meetings, monthly progress reports, and activities of the NIH-funded U54 AXIS Center. This position is responsible for piloting new efforts, measuring and implementing successful strategies, tracking performance against specified goals and deadlines, and maintaining ongoing stewardship and communication with key external partners and internal stakeholders.

About the Center : The NIH / NIMHD RCMI funded U54 CDU Center for Accelerating Excellence in Translational Science (AXIS) provides leadership in eliminating health disparities by translating scientific discoveries into education, training, clinical care, treatment, and community service in three areas of focus which disproportionally affect Service Planning Area 6 : Cancer, Cardiometabolic Disease (CMD), and HIV / AIDS. Specifically, the Research Centers in Minority Institutions (RCMI) program develops and strengthens the research infrastructure necessary to conduct state-of-the-art biomedical research and foster the next generation of researchers.

Essential Duties and Responsibilities :

• Provide administrative oversight and support to the faculty, investigators, researchers, and trainees. Includes processing POs, invoices, and multiple purchase requests under the Center’s Core and Projects.
• Oversee the administrative and daily operations of the grant research program, ensuring compliance with university, state, and federal policies and regulations.
• Assisting the principal investigator and the core directors in the overall administration of the Core’s and program(s). Assists core / function directors and program coordinators in organizing community engagement, collaborative events, and related activities.
• Oversee and manage the collection and compilation of program activity data; develop, write, and submit comprehensive statistical and narrative program reports (Annual Research Performance Progress Report or RPPR) to be submitted to the sponsor or NIH. Prepare regular scheduled reports as well as assist the PI in the preparation of special reports.
• Coordinate and monitor all program objectives, strategic planning, and coordinate meetings, lectures, and conferences. Includes Journal Clubs, Research in Progress, Annual Research meetings, and annual advisory committee meetings.
• Coordinate and collaborate with university departments, programs, projects, and community organizations to coordinate resources and enhance programs.
• Compose and prepare major documents that include pilot project applications, grant writing, publications, IBC, IRB, and IACUC-related documents under the Center’s Investigator Development Core.
• Schedule, coordinate, and provide first line of administrative support to planned Research seminar series, etc., trainee involvement in research pillar meetings and skill-building workshops for scholars involved in research.
• Develops, implements, and maintains system records on trainees, mentors, program participants, etc.
• Develops evaluation metrics, monitors program performance, and prepares progress reports.
• Coordinates resources with the faculty and staff of the institution and other collaborative entities as needed through the infrastructure of the programs' aims and goals.
• Ensure publication of any findings or studies generated by researchers associated with the Center.
• Performs other job-related duties as assigned or requested.

Compensation :

Position Status :

Required Qualifications :

EDUCATION :

EXPERIENCE :

KNOWLEDGE / ABILITY / SKILLS :

COMPLEXITY :

PHYSICAL DEMANDS :

WORK ENVIRONMENT :

MENTAL DEMANDS :

Special Requirements :

Conditional Employment :

The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since your salary is funded by (Axis and end date 2 / 28 / 2026 ), your position is contingent upon the continued receipt of these funds. Continuation of your position is dependent, in part, upon funding availability. Furthermore, no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean, Division VP, or Human Resources.

EEO Statement : Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement : Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.