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Benefits Coordinator

Benefits Coordinator

City of Overland ParkOverland Park, KS, US
30+ days ago
Job type
  • Full-time
Job description

Join to apply for the Benefits Coordinator role at City of Overland Park

The City of Overland Park has a full-time Benefits Coordinator position available in the Human Resources Department.

Summary

Responsible for coordinating all aspects of employee benefit plans that includes conducting new hire orientations; day-to-day administration; handling inquiries about eligibility, changes, enrollments, and benefit plan interpretation; coordinating the benefit renewal process including all activities associated with an annual open enrollment; and ensuring that contracts, plan documents, and amendments are maintained and disclosed as necessary.

Responsibilities

  • Daily physical on-site presence in the office, consistent attendance, and reliable punctuality are essential functions of this position.
  • This position has core business hours and days, Monday-Friday 8 : 00am-5 : 00pm, with an one hour scheduled lunch.
  • Provides day-to-day administration of all employee benefits programs.
  • FMLA, review and tracking assistance and backup, potential administration.
  • Coordinates the benefits renewal process that includes selecting a benefits consultant; reviewing quotes and offers; developing and presenting staff recommendations to the appropriate council committee.
  • Administers Consolidated Omnibus Budget Reconciliation Act (COBRA) and Section 125 Plan weekly reimbursements.
  • Conducts functions necessary to ensure that insurance premiums for all of the City's benefits are remitted accurately and on time.
  • Generates financial requests or automated clearing house transactions.
  • Inputs and maintains a database of retirees and the City's subsidy for their continued insurance benefits.
  • Assists in the day-to-day administration of retirement plans.
  • Performs new employee, first-day orientations.
  • Develops and coordinates distribution of annual employee benefit statements.
  • Stays current on federal, state, and local legislation affecting employee benefits and assures that City plans comply with regulations.
  • Administers the City's wellness program.
  • Partners with on-site clinic staff and vendors to ensure the integrity of the clinic and wellness program coordination.
  • Coordinates day-to-day administration associated with the City's employee assistance program.
  • Daily administration of bills, processing, payment and reconciliation.

Requirements

  • Bachelor's degree in business administration, a related field of study, or an equivalent combination of formal education and work experience is required.

    • Experience

  • Three or more years direct experience in benefits administration minimum.
  • Advancement toward Certified Employee Benefits Specialist or Certified Benefits Professional is desirable.

    • Skills

  • Excellent oral and written communication.
  • Expert Excel level experience required.
  • Good listening skills.
  • Must have working knowledge of windows-based word processing and spreadsheet software applications, along with familiarity with HRIS software systems.
  • Manual dexterity.
  • Reading.
  • Independent judgment.
  • Must be flexible and adaptive to the work environment and assignments.
  • Data entry.
  • Effective presentation skills are a must.
  • Attention to detail.
  • Project management skills.
  • Analytical skills.
  • Ability to compose letters, reports and other documents.
  • Ability to read and comprehend state and federal regulations.

    • Mental Requirements

  • Ability to recognize and protect confidential information.
  • Logical reasoning; sound judgement; and the ability to deal with sensitive situations in a tactful, empathetic manner.
  • Ability to learn and understand PC software applications.
  • Ability to work in a hectic environment with many interruptions.
  • Concentration.
  • Alpha and numeric recognition.
  • Ability to read and comprehend City policies and employee benefit plan documents.
  • Ability to meet deadlines.
  • Ability to prioritize multiple tasks.
  • Ability to analyze complex problems and recommend solutions.

    • Physical Requirements

  • Ability to make and receive phone calls.
  • Hand and eye coordination adequate to input data into computer.
  • Visual stamina and acuity adequate to review alpha / numeric data and to spend long periods looking at computer screens.
  • Ability to operate copy machines, facsimile, paper shredders, computer printers, and office equipment.
  • Ability to sit and be attentive for extended periods.

    • SUPERVISORY RESPONSIBILITY (Direct & Indirect)

    None

    No City residency requirement.

    Must successfully pass a background check, drug screen, physical exam and essential functions test.

    Normal Work Hours : 8 : 00 a.m.-5 : 00 p.m., Mon.-Fri.

    Salary Range - GRADE F : $63,311.87 - $84,384.69

    Application Deadline : Open until filled

    Benefits : Full-time

    All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

    EO / M / F / D / V

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    Benefit Coordinator • Overland Park, KS, US