Administrative Support Specialist

Administrative Support Specialist – Schaumburg, IL

$50,000 - $57,000 annually + Benefits, 401K match, PTO

For over 70 years, we've been a trusted name in electrical and lighting supply distribution, providing commercial and industrial clients with the products they rely on every day. Our mission is simple : to deliver dependable service, accurate information, and long-term value to every customer and vendor we work with. We believe that strong partnerships, consistent communication, and attention to detail are what keep our business growing year after year.

We are looking for an Administrative Support Specialist to join our team. This person will play a key role in supporting daily operations, assisting customers, and ensuring accurate coordination between departments, vendors, and logistics partners. It's a hands-on position that requires strong follow-through, professionalism, and the ability to manage multiple priorities at once.

Responsibilities

• Serve as the main point of contact for customer inquiries, providing clear communication and timely updates on orders and deliveries
• Work closely with vendors to confirm pricing, lead times, and resolve discrepancies related to shipments or invoices
• Enter and maintain accurate order data within the company's ERP system and ensure all supporting documentation is complete
• Coordinate with the warehouse and logistics teams to track shipments, verify delivery status, and address any delivery issues
• Assist with preparing quotes, purchase orders, and sales reports for management review
• Monitor inventory levels and notify purchasing when restock or special order items are needed
• Support daily office functions, including maintaining records, scheduling meetings, and general administrative organization

Qualifications