Direct Hire Legal Executive Administrative Assistant

Job Description

Job Description

LHH Recruitment Solutions is anticipating that our clients will be reaching out to us looking for Direct Hire Executive Administrative Assistants with who possess a legal background. With those anticipated needs in mind, we are proactively recruiting to see who in the market would consider making a move. If you are interested, we would like to hear from you. Qualified candidates will have the following experience and qualifications :

Responsibilities :

Heavy scheduling (including experience with international reservations)

Maintenance of attorney calendar(s)

Contract management

Correspondence

Email database and document management

Prepare attorney(s) for scheduled calls / meetings

Conduct conflict searches

Opening of new matters, including litigation matters

Follow-up with in-house attorneys on various matters for updates and / or assignments

Remind attorney(s) of all deadlines; ensure that deadlines are met, or extensions are received

Organize client conferences

Back-up to other EA’s

Qualifications :

Experience as an EA within a legal practice. (Law firm experience or in house legal department experience will suffice.)

Proficiency in Microsoft Office Suite, primarily Word, Excel, Kofax (Adobe), DocuSign and Zoom

Calendar and inbox management proficiency required

Highly organized, able to multi-task and prioritize tasks in a fast-paced environment and complete tasks in a timely manner with great efficiency and accuracy

Self-motivated team player who is able to work as part of a team but also takes the initiative to work independently

Ability to compose, edit and proofread legal documents, correspondence, and reports

Ability to coordinate and manage routine administrative work, such as scheduling meetings,

Polished, professional and ability to communicate clearly, calmly, and concisely

Pay Details : $60,000.00 to $80,000.00 per year

Search managed by : Nicholas Romley

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.