Legal Administrative Assistant - Environmental / Regulatory / Legislative

Job Description

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Assistant (Environmental / Regulatory / Legislative)

FLSA Status : Non-Exempt

Department : Environmental / Regulatory / Legislative

Reports To : Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Legal Administrative Assistant (LAA) in our Austin office. This role provides high-level administrative support to attorneys within the Environmental / Regulatory / Legislative Practice Group (“ERL PG”) in Austin.

ESSENTIAL DUTIES & RESPONSIBILITIES :

Specific duties of this position include, but are not limited to :

• Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters.
• Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements.
• Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and / or client bills.
• Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.
• Manage hard copy documents and transmit for safekeeping, profile electronic documents / e-mails, and manage distribution of correspondence and legal documents.
• Manage and prioritize incoming workflow to meet all deadlines.
• Perform other administrative and secretarial duties as requested.

QUALIFICATIONS :

Education :

High school diploma or GED required

Experience :

Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH and TCEQ)

Working Conditions :

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.