Assistant Field Office Manager

Assistant Field Office Manager

The Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager, this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Assistant Field Office Manager will be handling the Elations program as a primary duty. The Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman's dedication to its people, this position will be located fully on site. Essential Responsibilities :

• Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.
• Assist in processing monthly subcontract billings and all material invoices for the project.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Support the hiring, weekly payroll, and termination of the union workforce.
• Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing / distribution of job site correspondence.

Qualifications : Professional Experience and Education

Required Skills

Physical and Mental Requirements :

Application review will consider without limitation the following criteria : qualifications, education, and experience specific to the job description / duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

About Us Hoffman is building a diverse company, and we welcome all candidates to apply. Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field. Our company has been in business for almost a century, but we're not stuck in the past. We encourage innovation, and we welcome diversity. Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing. You'll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance. The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here. We're looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today. About the Team