Executive Administrator to the COO & CFO

Executive Administrator to the COO & CFO

Department : Operations and Finance

Reports to : COO & CFO

Hours and Location : Hybrid role based in Oakland, CA, requiring at least one day per week onsite at 200 Frank H. Ogawa Plaza. Occasional local travel to partner organizations, businesses, and donors, and occasional evenings or weekends for events.

Starting Salary : $90,000-$120,000

Position Summary

About the East Bay Community Foundation

Founded in 1928, the East Bay Community Foundation (EBCF) is one of the nation's first community foundations. Named the country's "boldest" community foundation in 2019 by Inside Philanthropy , we are dedicated to advancing an inclusive, fair, and just East Bay through four core strategies :

• Arts and Culture for Social and Racial Justice
• Capacity Building with a Racial Equity Lens
• Community Organizing, Power Building, and Movement Building
• Fostering Inclusive Economic Models

With a strategic focus on Alameda and Contra Costa counties, we combine grantmaking, impact investing, and donor partnerships to eliminate structural barriers, advance racial equity, and transform outcomes for generations to come.

About the Position

The Executive Administrator will support the COO & CFO by managing complex schedules, preparing high-quality communications and materials, coordinating cross-departmental projects, and overseeing Board of Directors activities (in partnership with the Executive Administrator to the CEO). This role requires discretion, initiative, and exceptional organizational skills.

Oversee the intricate management of the COO & CFO's schedule, meticulously managing the calendar, scheduling appointments, and coordinating internal and external meetings. Prepare and edit correspondence, reports, presentations, and other documents. Ensure the judicious use of the COO & CFO's time through strategic calendar management.

Collaborate with COO & CFO and staff to establish institutional priorities, workflows, and metrics.

Support a streamlined process along with consistent systems to organize Board and committee meetings, managing board support staff in the process.

Qualifications

Salary and Benefits

The salary range for this position is $90,000 – $120,000

EBCF offers a comprehensive benefits package including medical, dental, and vision insurance, a 401k retirement savings plan with 5% employee match, group term life insurance, disability insurance, 15 days of paid time off in year one to three, 20 days in year four and thereafter, sick leave, and 17 paid holidays per year. Plus, a Flexible Spending Account, an Employee Assistance Program, an annual professional development budget, commuter benefits, and matching gifts program.

How to Apply

To apply, please email a combined PDF or Microsoft Word file of a cover letter and resume to jobs@eastbaycf.org with the subject line : Executive Administrator

In your cover letter, please share how your experience matches the job description and why you are interested in working for EBCF.

Applications will be reviewed as they are received.

The East Bay Community Foundation (EBCF) is an equal-opportunity employer with a commitment to racial justice and racial equity. EBCF does not discriminate in employment opportunities or practices on the basis of race, ethnicity, religion, national origin, age, sex, sexual orientation, marital status, disability, or any other characteristic protected by law and is an employment-at-will organization. The Foundation welcomes and encourages people of color, women, LGBTQIA+ people, and members of other historically disenfranchised groups to apply.

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