Administrative Assistant

Job Description

Job Description

Position Summary :

The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.

Key Responsibilities :

• Answer, screen, and direct incoming phone calls and emails.
• Maintain organized filing systems (physical and digital).
• Scan and organize incoming mail.
• Make routine bank deposit deliveries.
• Complete administrative updates to portals / online tools, and tasks of operations.
• Prepare and edit documents, reports, and correspondence as requested.
• Order and maintain office supplies and coordinate service requests.
• Assist with data entry, invoicing, and light bookkeeping tasks.
• Support event coordination, travel arrangements, and internal communications.
• Ensure office areas are tidy, stocked, and compliant with safety protocols.
• Perform other administrative duties as assigned by leadership.

Required Skills and Qualifications :

Physical Requirements :