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Participant Services Manager
Participant Services ManagerAE Perkins • Dallas, TX, US
Participant Services Manager

Participant Services Manager

AE Perkins • Dallas, TX, US
14 days ago
Job type
  • Full-time
  • Remote
  • Quick Apply
Job description

Position Summary :

The Participant Services Manager is responsible for leading a multi-channel service team to deliver exceptional benefit plan administration. This role emphasizes strong people leadership, process management, and client-centric service. The Manager oversees contact center operations, including staffing, performance management, and service delivery. Additionally, this individual will drive first-call resolution, enhance participant education, and support interdepartmental collaboration to improve service outcomes.

Principal Duties & Responsibilities :

Leadership & Team Management :

  • Facilitate and coach the contact center team, providing leadership that fosters high performance and accountability. (Advanced)
  • Perform personnel actions, including hiring, scheduling, training, and evaluating employees to build a skilled and motivated team. (Intermediate)
  • Promote a culture of service excellence by regularly communicating expectations, delivering training, and setting a positive example. (Advanced)
  • Provide ongoing coaching, counseling, and performance management to support employee development and retention, including career mapping for growth within the organization. (Advanced)

Service Delivery & Operational Efficiency :

  • Ensure adequate staffing coverage and efficient resource allocation to meet customer support demands via phone, live chat, and email. (Intermediate)
  • Manage the contact center to meet and exceed service goals, focusing on increasing productivity and reducing costs while adhering to budget constraints. (Advanced)
  • Monitor call queues and manage real-time adjustments to maintain service standards, ensuring prompt and effective responses. (Intermediate)
  • Develop and implement processes to enhance participant interactions, ensuring an optimal service experience. (Advanced)
  • Performance Monitoring & Reporting :

  • Track, analyze, and regularly report team performance to senior management, identifying trends and providing recommendations for improvement. (Intermediate)
  • Lead efforts to achieve first-call resolution for participant inquiries and complaints, balancing participant needs with organizational objectives. (Advanced)
  • Act as a third-tier support, addressing escalated technical issues and participant concerns efficiently and empathetically. (Intermediate)
  • Collaboration & Interdepartmental Partnerships :

  • Build and maintain collaborative relationships with other departments to ensure cohesive, participant-centric service delivery. (Intermediate)
  • Actively contribute to cross-functional initiatives, representing the Participant Services team in efforts to enhance operational effectiveness. (Advanced)
  • Step in and support organizational roles as needed to maintain effective business operations, adapting to changing demands. (Intermediate)
  • Requirements

    Knowledge, Skills, and Abilities Required :

  • Customer Service Expertise :
  • Minimum of 4-6 years of experience in a customer service or contact center environment, with proven ability to manage customer inquiries through multi-channel support. (Intermediate)
  • Previous experience in healthcare, benefits administration, or insurance industries preferred, bringing familiarity with relevant processes and participant needs. (Intermediate)
  • Leadership & Supervisory Skills :
  • Strong experience in contact center supervision, with a focus on team development, performance management, and fostering a high-performance culture. (Advanced)
  • Demonstrated ability to make decisions under pressure, exercise good judgment, and motivate others to achieve service excellence. (Advanced)
  • Analytical & Problem-Solving Abilities :
  • Detail-oriented with strong critical thinking skills, able to identify operational challenges and implement effective solutions. (Intermediate)
  • Ability to dive into complex issues when needed, displaying a hands-on approach to problem resolution. (Advanced)
  • Technical Proficiency :
  • Proficient in Microsoft Excel and Word, with an aptitude for leveraging these tools to enhance reporting and operational workflows. (Intermediate)
  • Credentials & Experience :

  • Bachelor’s degree or equivalent combination of education and experience preferred.
  • Minimum of 4-6 years of experience in a customer service or contact center environment.
  • Contact center supervisory experience required.
  • Experience within healthcare, benefits administration, or insurance industry preferred.
  • Benefits

    NOTE : This position pays between $55,000.00 - $57,000.00 per year, plus potential for bonus earnings.

    BENEFITS

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • 401(k) Matching
  • Flexible Spending Accounts
  • Health Savings Accounts
  • Disability & Life Insurance
  • Employee Assistance Program
  • LegalShield
  • ID Shield
  • Commuter Reimbursement Plan
  • Tuition Reimbursement
  • Bonus Pay - This position falls under our “Corporate Bonus Plan” which entitles you to a potential bonus payout of up to 10% of your annual salary as an annual bonus, if offered employment.
  • ADDITIONAL BENEFITS INCLUDE :

  • Wellable membership
  • Telescope Health (telehealth) through Accresa
  • Intellect (mental health) application
  • Employee engagement activities, including voluntary events, raffles, book club, and more!
  • Create a job alert for this search

    Service Manager • Dallas, TX, US

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