Administrative Assistant

Job Description

Job Description

Salary : 18-20

Job Overview

The Administrative Support Assistant provides part-time support to the Executive Director and organizational operations, focusing on scheduling, supplies, mail handling, and event support. The role also helps coordinate staff recognition to support a positive culture. We are seeking someone with strong organizational skills and ideally a background or experience in early childhood education to ensure smooth and efficient operations.

Essential Functions, Duties and Responsibilities

• Scheduling & Calendar Management :
• Coordinate scheduling for the Executive Director, with emphasis on podcast recordings and related commitments.
• Assist with meeting preparation (agendas, reminders, logistics).
• Mail & Communication Handling :
• Open, sort, and scan incoming mail to appropriate recipients (Finance, HR Manager, others as needed).
• Ensure timely handling of outgoing mail.
• Supplies & Office Support :
• Order and track office supplies.
• Maintain a simple process for recording purchases and receipts.
• Event & Recognition Support :
• Collaborate with the Executive Director to plan and support special events, including logistics, vendor coordination, and scheduling.
• Coordinate employee recognition, including birthdays, anniversaries, and other milestones.
• Other Duties :
• Perform additional administrative tasks as assigned that fit within the scope of a part-time role.

Skills & Competencies

Physical & Work Environment Requirements

Minimum Qualifications

Preferred Qualifications

Acknowledgment

I acknowledge that I have read the job description and requirements for the position. I certify that I can perform the requirements, essential functions, and duties of the position with or without accommodation.

While the most significant duties have been included, this description is not designed to cover or contain a comprehensive listing of all activities or responsibilities. This does not preclude the assignment of additional or developmental duties and special projects outside the scope of the position. Duties, responsibilities, and activities may change at any time with or without notice.

Employee Printed

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