Talent.com
Executive Administrative Specialist
Executive Administrative SpecialistThe LaSalle Network • San Jose, CA, US
Executive Administrative Specialist

Executive Administrative Specialist

The LaSalle Network • San Jose, CA, US
30+ days ago
Job type
  • Full-time
Job description

Executive Administrative Specialist

LaSalle Network is hiring on behalf of a global professional services firm based in San Jose, CA. The firm is seeking a highly organized, detail-oriented Executive Administrative Specialist to support an executive team with strategic initiatives and project operations. This role serves as the critical backbone to project deliverybridging administrative excellence with cross-functional coordination. The ideal candidate thrives in a fast-paced, international environment and is adept at managing timelines, resources, and stakeholder communications.

Executive Administrative Specialist Responsibilities :

  • Support the planning, execution, and monitoring of internal and client-facing projects across departments and time zones
  • Handle meeting scheduling, calendaring management, and travel coordination for Executives
  • Serve as the point of contact for cross-functional teams, vendors, and clients to ensure alignment and timely delivery of key milestones
  • Maintain accurate project documentation, track progress utilizing Excel, and create status reports, timelines, and executive summaries as needed
  • Monitor compliance with firm standards, data security protocols, and regulatory requirements as applicable

Executive Administrative Specialist Requirements :

  • Bachelor's degree in Business Administration, Project Management, or related preferred.
  • 5+ years of experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator
  • Professional services industry experience including financial services, consulting, or legal preferred
  • Experience managing multiple calendars
  • International travel planning experience
  • Advanced reporting experience including Excel and Microsoft Power BI preferred
  • Ability to travel as necessary
  • If you are interested in advancing your career at a distinguished company with amazing growth potential, apply today!

    Thank you, Rachel Holmes Principal, National Search LaSalle Network

    Create a job alert for this search

    Administrative Specialist • San Jose, CA, US

    Related jobs
    Executive Assistant

    Executive Assistant

    Nortia Staffing - Human Resources, Accounting and Administrative Staffing • Palo Alto, CA, United States
    Full-time
    Senior Administrative Assistant.This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title : Senior Administrative...Show more
    Last updated: 8 days ago • Promoted
    Administrative Specialist

    Administrative Specialist

    Quality Mobile Home Services • Pleasanton, CA, USA
    Full-time
    Quick Apply
    Are you someone who thrives in a dynamic office environment? Are you ready to take on the exciting challenge of being the backbone of our administrative operations? If you're looking for a role whe...Show more
    Last updated: 30+ days ago
    Executive Administrative Assistant

    Executive Administrative Assistant

    Blueprint Technologies • San Francisco, CA, US
    Full-time
    Executive Administrative Assistant.We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving ...Show more
    Last updated: 15 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Clarity Recruiting • Redwood City, CA, US
    Full-time
    Executive Administrative Assistant 📍 Redwood City, CA ( • • • • • Mon–Thu, ideally Fri as well) 🕒 Full-time | $25–$30 / hr ...Show more
    Last updated: 5 days ago • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    Race Communications • San Bruno, CA, US
    Full-time
    Quick Apply
    Full-Time, Non-Exempt, At-Will.Operations Administration Manager.At Race Communications, we are passionate about connecting California communities through our advanced 10G fiber internet service.We...Show more
    Last updated: 10 hours ago • New!
    Executive Assistant

    Executive Assistant

    LHH • San Jose, CA, United States
    Full-time
    An Executive Administrative Assistant provides high-level administrative and organizational support to senior executives, handling tasks such as managing calendars, coordinating meetings, preparing...Show more
    Last updated: 10 days ago • Promoted
    Senior Executive Assistant and Office Manager

    Senior Executive Assistant and Office Manager

    Mirum Pharmaceuticals • San Mateo, CA, US
    Full-time
    Senior Executive Assistant And Office Manager.Mirum Pharmaceuticals is a biopharmaceutical company dedicated to transforming the treatment of rare diseases. We are passionate about advancing scienti...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Specialist

    Administrative Specialist

    Fehr & Peers • Oakland, CA, US
    Full-time
    Are you passionate about joining a company that is at the forefront of transforming transportation infrastructure and promoting sustainability within local communities? We're actively seeking an Ad...Show more
    Last updated: 19 days ago • Promoted
    Executive Floater Assistant (San Francisco)

    Executive Floater Assistant (San Francisco)

    IDR, Inc. • San Francisco, CA, United States
    Full-time
    IDR is seeking an Executive Floater Assistant (San Francisco) to join one of our top clients in San Francisco, CA.This role is pivotal in providing comprehensive administrative support to various b...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Ursus • Santa Clara, CA, US
    Full-time
    Company : Our client is a global leader in AI and high-performance computing, powering innovations in gaming, robotics, and data science. We are looking for an administrative assistant to provide exe...Show more
    Last updated: 7 days ago • Promoted
    Executive Administrative Partner

    Executive Administrative Partner

    Meta Platforms • Burlingame, CA, US
    Full-time
    Executive Administrative Partner.Meta is seeking an experienced Executive Administrative Partner to support Directors on the Meta leadership team. The person in this role will need to be a masterful...Show more
    Last updated: 30+ days ago • Promoted
    Sr. Business Administration Specialist

    Sr. Business Administration Specialist

    Progeny Systems (Acquired by General Dynamics) • San Jose, CA, US
    Full-time
    General Dynamics Mission Systems.Bachelor's degree or equivalent is required plus a minimum of two years of relevant experience. or Master's degree.Department of Defense TS / SCI security clearance i...Show more
    Last updated: 26 days ago • Promoted
    Executive Administrative Assistant Needed Immediately

    Executive Administrative Assistant Needed Immediately

    Beacon Hill • San Francisco, California, United States
    Full-time
    A leading global investment management firm with a focus on technology, consumer, and financial industries.The firm invests in both public and private companies and is recognized for its long-term,...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant

    Executive Assistant

    TCWGlobal • Santa Clara County, CA, CA, US
    Full-time
    Executive Assistant W2 Contract to possible hire Onsite, Santa Clara, CA $65 / hr + Benefits,...Show more
    Last updated: 8 hours ago • Promoted • New!
    Senior Administrative Assistant

    Senior Administrative Assistant

    BellaVista Landscape Services Inc. • San Jose, CA, United States
    Full-time
    The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office a...Show more
    Last updated: 17 days ago • Promoted
    Executive Administrative Business Partner

    Executive Administrative Business Partner

    Genentech • San Francisco, CA, United States
    Full-time
    Executive Administrative Business Partner.Roche’s Head of Global Legal Pharma & General Counsel, Genentech.This role will frequently exercise independent judgment and discretion in the management o...Show more
    Last updated: 12 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Motion Recruitment • Mountain View, CA, US
    Full-time
    Our client, a leader in financial & tax software, is hiring an Executive Assistant to join their team in Mountain View, CA! ...Show more
    Last updated: 8 hours ago • Promoted • New!
    Executive Administrative Assistant

    Executive Administrative Assistant

    Only External Postings • San Francisco, CA, US
    Full-time
    Executive Administrative Assistant.We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving ...Show more
    Last updated: 15 days ago • Promoted