Sr Assistant

Administrative Support For Power Optimization Team

This position will be responsible for providing administrative support to the Power Optimization team.

Essential Duties and Responsibilities :

• Maintain calendar and contacts in Outlook
• Schedule and coordinate meetings including making travel arrangements
• Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval
• Review of direct reports expense reports and time reporting
• Serve as department liaison with Service Desk / IT / HR when systems and equipment issues arise that impede employee work completion
• Manage weekly out-of-office calendar for division employees
• Gather monthly highlights and compile division highlight report
• Act as division "super-user" for MarketPlace billing system
• Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment
• Act as SharePoint Administrator grant access to S / P, update home page, create folders or libraries as necessary
• General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.
• Maintain physical and digital records, including electronic filing of supply and other term contracts
• Act as mobile device POC
• Initiate and track new hire and employee office and equipment moves, coordinate office moves
• Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency
• Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.
• Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.
• Provide additional support where needed within the departments
• Act as resource for division on company policies and general knowledge

Requirements :

Preferred Qualifications :

Working Conditions :