Administrative Assistant (ASAP START)

Hours : M-F 8am-5pm

Location : 100% onsite in Saint Paul

Pay range : $22-$24 / hour

Job Description :

• Welcome customers, address inquiries, and provide clear guidance on company policies and procedures.
• Create, manage, and close repair orders while keeping customers and insurance providers.
• Accurately calculate transaction totals and process payments from both customers and insurance companies.
• Make appointment reminder calls to ensure timely customer attendance.
• Organize and maintain both digital and physical filing systems related to body shop operations and documentation.
• Monitor outstanding accounts receivable and collaborate with estimators to ensure timely collections.
• Oversee daily inventory, maintaining accurate records.
• Support the team with additional administrative tasks and special projects as needed.

Qualifications :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.