Administrative Assistant - Executive Search Agency (Remote)

Administrative Assistant

Job Overview : We are seeking a highly organized and proactive Administrative Assistant to support our team. This role requires a detail-oriented professional with strong communication and multitasking skills. The ideal candidate will play a critical role in managing administrative tasks, coordinating schedules, and ensuring smooth operations within the agency.

Key Responsibilities :

• Provide administrative support to executive recruiters, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and format candidate resumes, reports, and other client-facing documents.
• Maintain and update the agency's applicant tracking system (ATS) and CRM database with accurate and timely information.
• Conduct research on potential candidates and companies to assist with executive search projects.
• Communicate professionally with candidates and clients via email and phone.
• Assist in the planning and coordination of virtual interviews and meetings.
• Handle confidential and sensitive information with discretion.
• Support marketing efforts by updating social media, preparing newsletters, and assisting with content creation as needed.
• Perform general office duties, including managing correspondence, organizing files, and preparing reports.