Library Clerk- Part Time Job at City of Carrollton in Carrollton

Job Description

Posted Thursday, September 18, 2025 at 6 : 00 AM

JOB TITLE : Administrative Support Assistant

REPORTS TO : Varies

SUMMARY : Responsible for providing general clerical and administrative support to department staff to include : greeting customers, answering calls and emails; answering general questions; collecting information from customers; forwarding information along to the appropriate staff; collecting information from supervisor or department staff to be organized and distributed to residents; collecting fees, maintaining and updating confidential department and personnel files; collecting information from multiple sources to create files; processing and tracking purchase orders, invoices, check requests; reconciling purchases against department budget; entering information into and maintaining accuracy of department databases; running standard reports; and opening and distributing mail. Work is performed with moderate supervision.

ESSENTIAL JOB FUNCTIONS :

• Performs various routine clerical duties, utilizing standard office equipment, to include : screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; receiving, sorting, and distributing mail; performing data entry; faxing documents; typing; and word processing.
• Prepares, processes, receives, sorts, and distributes a variety of routine reports, lists, correspondence, exams, packets, payments, receipts, purchase orders, invoices, check requests, library materials, and / or deliveries.
• Participates in monitoring and maintaining applicable office equipment. Coordinates the servicing of applicable equipment.
• Greets visitors at main reception areas; responds to requests for information from the general public; answers routine questions; directs visitors to appropriate locations.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Monitors and restocks office supplies and materials. Orders applicable supplies and materials as directed.
• Prepares and reconciles a variety of basic reports in assigned area of responsibility.
• Maintains the appearance of public areas, ensuring areas are organized and free from debris or hazardous items.
• Performs other duties as assigned.

POSITION SPECIFIC JOB FUNCTIONS :

Library :

SUPERVISORY / BUDGET RESPONSIBILITIES :

KNOWLEDGE, SKILLS, AND ABILITIES :

MINIMUM QUALIFICATIONS :

PREFERENCES (if applicable) :

WORKING CONDITIONS :

Library :

CONDITIONS OF EMPLOYMENT :

Job Family Assistant, Admin Support (Library / Museum)

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