Executive / Personal Assistant to Partner of Global Law Firm in NYC (New York)

Our client, a global law firm, is looking to hire an Executive / Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

RESPONSIBILITIES

Manage busy professional and personal calendar for very busy Partner

Coordinate all travel planning for business and personal trips

Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.

Monitor closely partners email for meetings to schedule and events to calendar.

Be an energetic and proactive problem solver.

Be promptly responsive to calls, emails, and texts from partner

Prepare and finalize engagement letters for clients.

Run conflict checks of potential new clients.

Review and edit presentations to prospective clients.

Ensure timely submission of expenses for reimbursement of business trips.

Ensure Partner is always prepped for meetings

Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed

Draft correspondence, coordinate with members of Partners division, manage internal and external communications for the partner

Ensure timely tracking of attorney time and timely recording in law firm time system.

Build credibility, establish rapport and maintain communication with all clients and internal employees

Help with light event planning - firmwide and personal

Ensure continued legal education is reported and logged with various bars and professional organizations.

Assist with coordinating Partners speaking engagements, business development, and various civic and philanthropic activities.

Assist with ad hoc projects as needed

Run errands, including personal errands, as needed

REQUIREMENTS

10+ years of Executive / Personal Assistant experience supporting a senior level executive

Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented

Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment

Outstanding written and oral communication skills

Proficient in Microsoft Office

Extremely discreet

Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

SALARY

$140-170K + paid OT + bonus

HOURS

9 : 30am-6 : 30pm with flexibility to be reachable after hours & weekends as needed

• This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)