Part-Time Program Services Specialist- Aviation

Salary : $28.76 - $35.66 Hourly

Location : Gilroy Campus

Job Type : Part-Time

Job Number : 202500098

Department : Aviation Administration

Opening Date : 10 / 27 / 2025

Closing Date : 11 / 17 / 2025 11 : 59 PM Pacific

Bargaining Unit : CS

Definition

• Please note that internal candidates who meet all lateral transfer eligibility requirements and submit their application by the internal deadline of 11 : 59 p.m. on November 3, 2025, will receive priority consideration over external candidates.

Part-Time Position (0.625 FTE)

25 hours per week with district benefits pro-rated based on FTE

Under general supervision, to provide administrative, liaison and program support services for students in specialized College programs; and to perform related duties as assigned.

Distinguishing Characteristics

This classification performs administrative, technical and office support work in coordinating one or more of the College's student support services programs, working with a program manager. Responsibilities of this class include student and program advocacy, outreach and recruitment, and administrative functions such as budget projection and monitoring, maintaining and updating detailed records and financial accounts, and preparing periodic and special reports including those to the Chancellor's office. Assignments require incumbents to exercise judgment within established program and College guidelines. This class differs from Senior Program Services Specialist in that the latter independently provides such support for the most complex and critical programs.

Ideal Candidate

The ideal candidate is a highly organized and equity-minded professional who excels in both program coordination and administrative management. They bring strong skills in budget tracking, grant compliance, and financial reporting-critical to the success of the Aviation program. Proficiency with Excel, financial systems, and institutional software is essential, as is the ability to anticipate needs, resolve issues proactively, and work independently while upholding college policies and procedures. The successful candidate demonstrates initiative, critical thinking, and strong problem-solving abilities while fostering collaboration with the Dean, faculty, staff, and students. A commitment to inclusivity and student success is central to this role, with a focus on supporting historically underserved and underrepresented student populations. This position requires a balance of technical expertise and a student-centered approach, contributing to the overall excellence and impact of Gavilan College's Aviation Maintenance program in the community

Essential Duties

Minimum Qualifications, Education, and Experience

Knowledge of :

Skill in :

Other Requirements : Must possess a valid California driver's license and have a satisfactory driving record; specified positions within this class may require certification of bilingual skills.

ILLUSTRATIVE EDUCATION AND EXPERIENCE :

An Associate of Arts degree with major coursework in business or public administration, or an area which would provide program-specific knowledge and skills, and two years of experience in program administration, analytical or instructional support.

PHYSICAL CHARACTERISTICS : The physical abilities involved in the performance of essential duties are :

Speech and hearing to communicate effectively in individual and group settings; manual dexterity to operate keyboards and manipulate papers; vision to read text, forms and computer screens; mobility to travel to committee meetings and conferences off campus.

NON-DISCRIMINATION : Gavilan College is an equal opportunity / affirmative action / Title IX / Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS :

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing . Note : Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email : support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

The district provides an excellent benefits package for full-time employees. The benefit package includes medical, dental, and vision coverage for you and your eligible dependents and life insurance on your behalf in the amount of $50,000. The district also offers a Section 125 program that allows participation in pre-tax reimbursable medical and dependent care cost programs. Additionally, the district offers a 1% matching contribution to CalPERS 457 deferred compensation program to enhance your retirement options.

Part-time employees who work an average of 25 hours per week over the course of a year, may choose to receive benefits on a pro-rated basis.

01

Do you have an Associate of Arts degree with major coursework in business or public administration, or an area which would provide program-specific knowledge and skills?

02

Do you have at least two years of experience in program administration, analytical or instructional support?

03

Describe your commitment to diversity, inclusion, accessibility and anti-racism and how your experiences have prepared you to advance our District's and state's commitment to these values.

04

I have read and understand that all required attachments must be included with my online application and submitted by the close date and time in order to move forward in the recruitment process. I understand that I will be disqualified from the recruitment process if all required documents are not submitted (with this application) by the close date and time. I understand that if I attach a resume and / or cover letter in lieu of completing any portion of the application, my application is incomplete and will not be considered for this examination, and my application will not be further processed. This statement applies to all applicants, including current Gavilan College employees. I understand that if I submit more than one application, my newest application will be considered, and all others will be considered duplicates and will not be reviewed. I have read the above statements carefully and understand them to their fullest.

05

I understand that I must provide a working email address on my application where I will receive notifications regarding the status of my application and if selected for interview, I will be email notified to self-schedule my interview.

06

I understand that recruitment-related notifications may be sent to my email account's junk or spam folder. It is my responsibility to monitor these folders after the position's closing date to ensure I do not miss any communications regarding the status of my application or interview scheduling.

Required Question