Talent.com
US Federal Solutions
Administrative Specialist A1ZUS Federal Solutions • Arlington, VA, US
No longer accepting applications
Administrative Specialist A1Z

Administrative Specialist A1Z

US Federal Solutions • Arlington, VA, US
30+ days ago
Salary
$75,000.00–$85,000.00 yearly
Job type
  • Full-time
  • Quick Apply
Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Position Overview:

We are seeking an Administrative Specialist to provide administrative support to our U.S. Government client in Arlington, VA.

Qualifications:

  • Active DoD Secret Clearance required.
  • Experience with DTS and TMT required.
  • 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.

Requirements

  • Familiar with the federal government and military culture, and customs, and understands agency-related processes.
  • Manage and maintain calendars for senior leaders.
  • Plan, coordinate, and organize events, as directed by the Government.
  • Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency.
  • Submit presentations in the requested format(s) within the prescribed time frame(s).
  • Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
  • Field calls and visitors to the front office, directorates, and divisions.
  • Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
  • Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
  • Assist with video teleconferences (VTCs), SharePoint sites, etc.
  • Monitor and track correspondence to ensure assigned suspense requirements are met.
  • Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
  • Maintain files and records systems in accordance with approved guidelines.
  • Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions.
  • Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions.
  • Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
  • Mentoring and coaching of junior members of team
  • Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
  • Proficient with Outlook, Teams, Word, Excel, and PowerPoint

Office Hours:

  • 0800 to 1700 Monday through Friday
  • Must be local to the Washington D.C. area.
  • Occasional telework may be approved in advance by the client though not guaranteed

Benefits

  • Employer-provided paid Medical / Dental / Vision insurance.
  • Employer matching 401K plan.
  • PTO
  • 11 Federal Holidays
  • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.
Create a job alert for this search

Administrative Specialist A1Z • Arlington, VA, US

Similar jobs

Administrative Assistant I

Alexandria City Public SchoolsArlington, VA, United States
Full-time

Job Description:The Administrative Assistant I - Elementary provides secretarial support to assigned Administrator(s) or Department(s); establishing and maintaining records; compiling and distribut... Show more

 • Promoted

Contracts Accounting Specialist (62128)

Adams and Associates, Inc.Columbia, MD, United States
Full-time

Contracts Accounting Specialist.Corporate (MD) - Columbia, MD 21044.Salary/year Position Type Full Time Education Level 4 Year Degree Category Education.Assist with providing oversight of Company's... Show more

 • Promoted

US Government Contracts Pre-Sales Analyst

Omm IT SolutionsColumbia, MD, United States
Full-time

US Government Contracts Pre-Sales Analyst to work from home/100% remotely.Work hours are 8:00 am to 5:00 pm US Eastern Time, Monday to Friday.Driving new business in US federal government contracts... Show more

 • Promoted

Statewide Organizing Specialist for Northern Virginia

Virginia Education AssociationAlexandria, VA, United States
Full-time

The Virginia Education Association (VEA) is seeking applicants for a statewide Organizer who will be based in Northern Virginia.VEA is the largest union of teachers and school support professionals... Show more

 • Promoted

SDET (Remote)

FEi SystemsColumbia, MD, United States
Remote
Full-time

At FEI Systems, we create innovative technology solutions to improve the delivery of health and human services because we know when cumbersome administrative processes stand in the way, those who n... Show more

 • Promoted

Sales Coordinator

Acts Retirement-Life CommunitiesSykesville, MD, United States
Full-time

Acts is currently seeking qualified candidates for our Sales Coordinator position.On-the-job training provided for future Sales Consultant opportunities!.We are looking for a goal-oriented, empathe... Show more

 • Promoted

Plans and Operations Specialist

TekSynapColumbia, MD, United States
Full-time

Responsibilities And Qualifications.Conduct organizational studies and evaluations, design systems and procedures, conduct work simplification and measurement studies, and prepare operations and pr... Show more

 • Promoted

Human Resources Specialist

Nakupuna CompaniesFort Belvoir, VA, United States
Full-time

Nakupuna Consulting is looking for a Human Resources Specialist to support a DoW Field Activity reporting to OUSW(R&E) at Ft.The Human Resources Specialist plays a key role in managing a range of p... Show more

 • Promoted

Client Accountant Specialist

MAI Capital Management, LLCMarriottsville, MD, United States
Full-time

The Client Accounting team provides outstanding service to our clients and advisors by maintaining accurate, complete, and up to date general ledgers for a number of clients.This position involves ... Show more

 • Promoted

OPERATIONAL READINESS SPECIALIST - US VA, Fort Belvoir

Beyond SOFFort Belvoir, VA, United States
Full-time

Operational Readiness Specialist.The client is seeking candidates to join a highly successful team that has won and performed over $100 Million of Defense Threat Reduction Agency (DTRA) work around... Show more

 • Promoted

Administrative Assistant

Olgoonik CorporationAlexandria, VA, United States
Full-time

Olgoonik is an Equal Opportunity Employer Overview:The Office of Legislative and Public Affairs (OLPA) is requesting a contractor to provide administrative support.These services are being sought f... Show more

 • Promoted

Administrative Security Specialist (TS)

KoniagWashington, DC, United States
Full-time

Administrative Security Specialist.Koniag IT Systems, LLC (KITS), a Koniag Government Services (KGS) company, is hiring an Administrative Security Specialist to support daily operations in security... Show more

 • Promoted • New!

Administrative Consultant,

Gemini IndustriesWashington, DC, United States
Full-time

Location: The Pentagon, Washington, D.The successful candidate is expected to accomplish the following outcomes in the first year on the position:.Generate and provide administrative support for ex... Show more

 • Promoted

Program Administrative Analyst

Human Capital Resources and ConceptsWashington, DC, United States
Full-time

Program Administrative Analyst.Human Capital Resources and Concepts is seeking a Program Administrative Analyst who will perform administrative and coordination tasks to support the Department's De... Show more

 • Promoted

Administrative Assistant (Remote)

Get Dental Assistant JobsAlexandria, VA, United States
Remote
Full-time

Alexandria, VACritical Need Description Job ID:3482919 Job Title :Temporary Dental Assistant Location:Alexandria, VA 22315 Benefits: Health- # Dumfries, VACritical Need Job Summary We are seeking a... Show more

 • Promoted

Administrative Support Specialist III

Ethic Tech, LLCArlington, VA, United States
Full-time

The Administrative Support Specialist III serves as a senior-level administrative professional providing executive and analytical support to WHS Directorates and senior DoD leadership.The Specialis... Show more

 • Promoted

Administrative Specialist (SAHPR)

AvantGarde, LLCAlexandria, VA, United States
Full-time

Our opportunities are always changing.We have team members across the country - some work on site and others telecommute.If you are interested in being part of our diverse family with work-life bal... Show more

 • Promoted

Systems Integration Representative

EveronColumbia, MD, United States
Full-time

Systems Integration Representative.Location: Columbia, MD 21046, USA.At Everon, we truly believe that our people are the difference for our organization, the customers we serve and the communities... Show more

 • Promoted

Core Tax Associate - Winter 2026 (Columbia)

BDO USA (Campus)Columbia, MD, United States
Full-time

The Tax Associate, Core Tax Services is responsible for utilizing their educational background as well as communication and organizational skills by assisting with the preparation of tax returns an... Show more

 • Promoted

Administrative Assistant

Winter Growth IncColumbia, MD, United States
Full-time

Winter Growth is a non-profit providing community-based services for seniors and adults with disabilities that support them in achieving their highest potential for independence, dignity, and life ... Show more