Leasing Coordinator

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Portland Property Management (PPM) is a growing, family-owned property management company centered out of North Portland. We are looking to expand our staff with a new Property Management Leasing Coordinator.

About the company :

With a focus on ethical property management, we take the time to assure our tenants and homeowners receive the highest quality of services. We manage a variety of rental properties with a portfolio of ~350 units ranging from character-rich single family homes, small multiplexes, to high-end properties throughout the greater Portland Metro Area.

We set ourselves aside by giving every situation the extra attention and thought it deserves. Our goal is to assure our tenants and homeowners are receiving a uniquely attentive and comfortable experience with renting in Portland. As our next Leasing Coordinator, you can expect a dynamic week that will look different from your average, corporate, paper-pushing role.

Our small team will always be present to help you navigate your work. We are a supportive and caring group who works closely with one another throughout the work day in all aspects of our operations.

At Portland Property Management, we put People first.

About the position :

You will be stepping into a full-time Leasing Coordinator role. Your primary focus will be supporting the daily operations of our growing property management company with high attention to customer service, communication, time management, and organization; all through the lens of ethical property management. Your work day will be different each day, with the core responsibilities listed below. This position requires flexibility with a combination of in-office and field work. The job duties will evolve with the position.

Primary Daily Responsibilities Include :

• Establish and maintain positive relationships with tenants, homeowners, and vendors with high observance of customer service in all communication.
• Scheduling and conducting showings, fielding new inquiries, and updating / organizing guest cards ensuring every prospect has been emailed, called, and texted with notes taken on correspondence as needed.
• Supporting Leasing Manager with the application screening process and ensuring successful tenant move-ins, including gathering all necessary items from incoming tenants required before move-in.
• Office administration including; processing invoices, responding to / forwarding emails and phone calls, data entry, filing, preparing bank deposits, and seasonal projects.
• Supporting Marketing Manager in marketing of vacant and occupied properties, taking videos and photographs of properties, and writing marketing listings of available units.
• Conducting move-in walkthroughs documenting the condition of the home at the time of move-in with high attention to detail.
• Sorting and processing incoming mail.
• Printing and stuffing outgoing mail with fine attention to security and confidentiality.
• Processing and depositing incoming rents and other checks received at the office.
• Scanning and uploading renters and homeowners insurance, following up when needed.
• Tracking and setting up interim utility billing for vacant properties and helping to resolve utility issues for current / incoming tenants.
• Checking drop-box / PO box daily and frequent trips to the bank and post office.

Secondary Responsibilities Include :

Requirements :

Compensation and Benefits :

Job Type : Full-time

Experience :

Ability to Commute :

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