Warranty Submission Specialist - REMOTE

Warranty Processing Specialist - FileSmart Location : Remote Reports to : Manager, FileSmart Services About Dynatron Dynatron is transforming the automotive service industry with intelligent SaaS solutions that drive measurable results for thousands of dealerships and service departments. Our proprietary analytics, pricing, and workflow tools empower service leaders to boost profitability, streamline operations, and elevate the customer experience. Backed by strong customer success, market demand, and a culture of innovation, we’re scaling quickly. And we’re just getting started. The Opportunity We’re looking for a detail-oriented, process-driven Warranty Processing Specialist to join our high-impact FileSmart team. In this remote role, you’ll work directly with dealership service departments to help them maximize reimbursement opportunities by preparing and submitting precise, compliant labor rate and parts rate increase requests to automotive manufacturers. You’ll serve as a trusted partner to our clients, an expert in documentation and compliance who ensures every submission meets strict manufacturer and legal requirements. If you thrive in a fast-paced environment, love working with data and documents, and bring a sharp eye for detail, this is your chance to make a measurable impact on dealership profitability while growing your career with a company that values results, urgency, and a positive attitude. What You’ll Do Filing Preparation & Submission Review customer pay repair orders (ROs) within Dynatron’s software to ensure alignment with manufacturer and state requirements Calculate average labor rates and parts markups using qualifying ROs and preset guidelines Prepare accurate, complete filing packages for submission to manufacturers, including summaries, supporting documentation, and required forms Submit warranty labor rate and parts rate increase requests within specified timelines Compliance & Communication Ensure full compliance with all manufacturer rules, guidelines, and filing deadlines Respond to inquiries from dealerships or manufacturers regarding filing status, documentation, or clarifications Maintain organized records and communicate filing updates to dealership management when necessary Industry Awareness & Continuous Improvement Stay current with evolving manufacturer policies, warranty reimbursement rules, and state laws Identify patterns and insights that help improve accuracy and approval rates Participate in special projects and contribute to internal process improvements as needed What You Bring 1-2 years of experience in an automotive dealership service department (warranty administration, service advisor, technician, or service management experience preferred) Proficiency in Microsoft Excel and document preparation tools Understanding of manufacturer warranty policies and ability to follow detailed guidelines Strong organizational and time management skills with a focus on accuracy and timeliness Excellent written and verbal communication skills Analytical mindset with the ability to recognize patterns and solve problems independently Ability to work remotely with minimal supervision and manage multiple submissions in a fast-paced environment Why Dynatron High-impact, client-facing role in a fast-growing automotive SaaS company Remote-first culture that values flexibility, accountability, and results Values-driven team focused on continuous improvement, collaboration, and a positive work environment Opportunity to support dealership profitability and success through expert documentation and compliance Compensation Base Salary : $45,000-$52,000 Bonus : Performance-based bonus potential Benefits Summary Comprehensive health, vision, and dental insurance Employer-paid short- and long-term disability and life insurance 401(K) with competitive company match Equity participation through Dynatron’s Equity Incentive Plan Flexible PTO and 9 paid holidays Branded welcome swag and home office setup support for remote employees Culture grounded in our 5 Core Values : Success Driven - We strive for excellence with grit and continuous improvement Delivering Results - We don’t confuse effort with impact Sense of Urgency - We act decisively and prioritize what matters Accountability - We take ownership of our work and its outcomes Positive Attitude - We bring energy and optimism to every interaction Ready to support dealership success through expert warranty documentation? Join Dynatron and help shape the future of automotive service. Date posted : 11 / 24 / 2025