Senior Executive Assistant - Bilingual Japanese

Job Posting

Prestigious financial institution seeks a Bilingual Japanese Executive Assistant for 3 months temporary assignment through June in Midtown Manhattan.

Performs a variety of secretarial duties and associated matters of general affairs to relieve General Manager, as well as other Managing Directors and department staff of clerical / administrative business details, including but not limited to, scheduling, preparing reports, answering phones, distributing mail / documents, maintains records or logs, filing, inputting data, monitoring documents, and other general office duties as assigned - all or a combination of the duties listed below. Provides back-up support to other staff members as needed. Organizes and coordinates projects as

Primary Responsibilities :

• Plans and coordinates arrangements for business-related functions (meetings, conferences, receptions, VIP visits, regular periodic functions) at the Midtown office location with a combination of work from home days.
• Obtains necessary approvals for business trip applications; books and makes spur-of-the-moment changes to flight / hotel / transportation arrangements; processes expense reports.
• Assists in the preparation of management reports, reconciliation, etc. Circulates reports for approval and keeps records accordingly.

Requirements :