Code Compliance Clerk

Code Compliance Clerk

This is a specialized administrative support position that provides record-keeping for the Code Compliance Special Magistrate. This position coordinates actions relating to violations, fines, liens, releases of liens, and other compliance situations; interprets technical / administrative regulations for code compliance; and responds to inquiries of property owners, businesses, and attorneys.

Tasks required of those in the position of Code Compliance Clerk include, but are not limited to :

• Prepares agendas for the Code Compliance Special Magistrate hearings; swears in witnesses, personnel, and property owners; and tapes and transcribes minutes from monthly hearings.
• Compiles legal documents needed for hearings; prepares and mails notices of hearings and Special Magistrate actions to property owners; and prepares and issues notices to respondents by certified mail.
• Assists the Special Magistrate with inquiries and research on cases.
• Confers with the Building & Facilities Manager on unusual and complex circumstances relating to violations; advises respondents of proper procedure to follow in satisfying liens; and calculates the actual amount due.
• Prepares Release of Lien and Satisfaction of Lien documents for the execution after payments have been received and forwards them to Broward County for recording; maintains a log of outstanding liens and payments.
• Research and prepare code compliance-related lien inquiries.
• Files documents and ensures files are kept in order and in a detailed fashion.
• Prepares reports and spreadsheets with pertinent information and tracking logs.
• Assists staff in implementing new or modified systems, methods, or procedures; preparation of Notice of Violation and related documents and folders.
• Assists with processing applications and payments; assists with registering and deregistering properties.
• Assists department personnel in answering complaints and inquiries relating to the Town code, local business tax receipts, and other division functions.
• Assists supervisory personnel with routine duties.
• Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.
• Educates customers in the code compliance process and explains actions required.
• Interacts and consults with a variety of individuals and groups in the performance of job responsibilities, including Town personnel in various Departments, outside agencies, property owners, business owners, etc.
• Performs other related duties as assigned.

Knowledge, Abilities, and Skills :

Minimum Requirements :

Preferred Qualifications :

Physical Requirements and Working Environment :

The work environment characteristics described here are representative of those a teammate encounters while performing the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Town of Pembroke Park is an Equal Opportunity Employer that does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.