Project Manager Maintenance Admin

Project Manager Maintenance Admin

The Project Manager-Maintenance Administrative reports to the Vice President of Maintenance and Capital Improvements and is responsible for general administrative support and coordination for the department, which includes tasks and direction given by the Director of Maintenance Operations.

Responsibilities

• Assist the Vice President of Maintenance and Director of Maintenance with correspondence, reports, etc.
• CapEx (RSM) project oversight, includes validating bids and visiting projects to make sure they are working under safe conditions and following the agreed upon scope of work. Quality control.
• Work order / unit turn reports to make sure we are turning units in a timely manner.
• Reclassify Wells Fargo credit card approvals for both positions.
• Review fire life and safety deficiency list
• Update monthly key indicator report for capital projects.
• Follow up with vendors and property managers on paperwork related to purchase orders and or contracts.
• Administer construction contracts and purchase orders.
• Coordinate meetings with vendors.
• Coordinate meetings and team building events for the department.
• Review and submit invoices for payment.
• Update invoice tracking database.
• Assist in general office administrative duties, including, but not limited to receptionist relief, and other administrative team duties.
• Yardi experience
• Attend company sponsored events that relate to the development of the team.
• Energy and sustainability - including, but not limited to :
• Track and execute all energy upgrades.
• Work with benchmarking company to make sure all data is up to date.
• Maintain and keep spreadsheets on all energy upgrades and related projects.
• Other duties as assigned.

Experience

Physical Requirements / Work Environment

FLSA

Pay