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Administrative Assistant

Administrative Assistant

California StaffingLos Angeles, CA, US
25 days ago
Job type
  • Full-time
Job description

Administrative Assistant

We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis. Based in Los Angeles, California, this position plays a vital role in ensuring the smooth operation of programs within a non-profit environment. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining excellent communication with staff and program participants.

Responsibilities :

  • Coordinate and schedule meetings, events, and training sessions to support program activities.
  • Maintain accurate program data and ensure compliance with tracking and reporting requirements.
  • Monitor program-related expenses and assist with budget tracking and documentation.
  • Manage inventory by ordering office and program supplies, ensuring cost-efficiency.
  • Maintain and update calendars for staff, meetings, and program schedules.
  • Provide administrative support by drafting correspondence, preparing materials, and keeping records organized.
  • Assist visitors and staff with inquiries, offering clear and helpful information related to programs.
  • Work occasional evenings and weekends to support events or program needs.

Requirements :

  • Minimum of 2 years of experience in administrative support, ideally within a non-profit, government, or program-focused setting.
  • Proficiency in Spanish is preferred, with strong verbal and written communication skills.
  • Exceptional organizational abilities to manage multiple tasks and meet deadlines effectively.
  • Competence in administrative tasks such as data entry, receptionist duties, and answering inbound calls.
  • Strong attention to detail and accuracy in maintaining records and program data.
  • Ability to work collaboratively with diverse teams and program participants.
  • Experience in managing schedules and coordinating events efficiently.
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    Administrative Assistant • Los Angeles, CA, US