Talent.com
Executive Assistant

Executive Assistant

Lucas James Talent PartnersElgin, IL, United States
8 hours ago
Job type
  • Full-time
Job description

Executive Assistant

  • Full-time / Permanent -

Join HARTING! A leader in connectivity products and custom solutions…..

We are seeking an Executive Assistant (based in Elgin, Illinois) to provice administrative support to Vice President leadership in the organization, in close partnership with the Executive Administrative Support team. Reporting to the Head of Executive Administration, this role will support day to day activities ranging across calendar management, travel coordination, being a proactive resource to leadership, and so on.

HARTING aims to be a trusted advisor to HARTING customers and positions itself as the go-to source expert for industrial connectivity solutions. We partner directly with Original Equipment Manufacturers (OEMs) and Distribution partners for standard product, designed-in value-added products, and Product Development initiatives.

To succeed in this role, you will be highly driven to :

  • Represent the office of the Vice Presidents and initiates action on their behalf by developing a full and complete understanding of responsibilities; anticipates and proactively plans for their needs.
  • Inform Vice Presidents of any significant or noteworthy events inside or outside the organization.
  • Record and manage all aspects of Vice Presidents’’s business schedule, including meeting coordination, travel arrangements, etc.
  • Manage email inbox and other correspondence on behalf of the COOVice Presidents. Proactively monitor, screen, prioritize and respond / distribute communication accordingly.
  • Learn and develop full understanding of the Operations Team and how the business operates cross-functionally with the rest of the organization.
  • Prepare reports and presentations by compiling data from numerous resources for meetings through a high degree of cross functional collaboration.
  • Attend meetings when support is needed to capture critical action items; ensuring details are captured accurately and assigned deadlines are monitored thereafter with proactive follow up.
  • Coordinates travel arrangements (including air, hotel, and transportation) for VP level management staff, international colleagues, customers, new hires and other special requests as needed.
  • Closely prepares and reviews expense reports for the Vice Presidents, ensuring compliance with Travel & Expense policies.
  • Assist in the issuance of administrative procedures and policies.
  • Reviews PTO requests and cross-checking for coverage / business continuity purposes.
  • Assists Executive Administrative Support Team with event planning for annual business conference and other training sessions or events.
  • Assist with orientation of newly hired employees.
  • Other duties as assigned.
  • Travel up to 10%.

    • Must have skills and experience :

  • Bachelor’s degree preferred
  • 5-7 years previous executive assistant experience supporting upper level management
  • Proficiency in MS Office applications, i.e. Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
  • Excellent communication skills, both verbal and written
  • Ability to display tact and diplomacy required in dealing with sensitive issues and confidential information

    • HARTING Americas is a subsidiary of HARTING Technology Group, a German-based global leader in industrial connectivity solutions. We develop, manufacture, and sell the world's most durable and reliable products and solutions for use in Machinery & Robotics, Automation Devices, Rail & Transportation, Intralogistics & Conveyor Systems, Energy, and Datacenter market segments.

    As a third generation, family-owned company, with over 75 years of history, we continue to create value and shape the future with technologies for people . You will discover that we work hard – to fulfill our personal, company, and customer goals, and in our commitment to our community with our holiday drives and our paid VTO (Voluntary Time Off). You will also discover that we like to have fun – like when we celebrate the holidays, host theme days and sweater parties, prost to Oktoberfest, and much more!

    HARTING USA offers an attractive total compensation package and employee benefits, including :

    Compensation :

  • HARTING's Total Compensation Structure includes a Base Salary and Bonus Percentage.
  • Competitive base salary : $75,000 - $90,000 (commensurate with experience, subject to change dependent on physical location)
  • This role is eligible for a 5% discretionary annual bonus.

    • Benefits :

  • 21 days PTO (Paid Time Off) to start – quickly earn more PTO as you stick with us (36 days max)
  • Medical, dental, and vision Insurance – several Blue Cross Blue Shield plan options to choose from
  • Company-sponsored life, AD&D, and short- and long-term disability – at no cost to employee
  • Paid parental leave, tuition and fitness reimbursement
  • 401(k) with a 4% dollar-for-dollar match – fully vested upon eligibility!
    • Create a job alert for this search

    Executive Assistant • Elgin, IL, United States

    Related jobs
    • Promoted
    Office Manager

    Office Manager

    Jones, Savarese, Harrington & CompanySaint Charles, IL, US
    Full-time
    Jones, Savarese, Harrington & Company is a multi-faceted public accounting and tax preparation firm based in St.We prioritize commitment and strive to fulfill the needs of our individual and bu...Show moreLast updated: 7 days ago
    • Promoted
    Part Time Office Manager

    Part Time Office Manager

    ServproBuffalo Grove, IL, US
    Part-time
    As a sanctioned member of SERVPRO Corporates Commercial Large Loss, and DRT Teams, SERVPRO of Buffalo Grove / Lake Zurich / Carol Stream / E. Bloomindale is seeking a Part-Time Office Manager.SERVPR...Show moreLast updated: 30+ days ago
    • Promoted
    Part Time Office Manager

    Part Time Office Manager

    IICRCBuffalo Grove, IL, US
    Part-time
    As a sanctioned member of SERVPRO Corporates Commercial Large Loss, and DRT Teams, SERVPRO of Buffalo Grove / Lake Zurich / Carol Stream / E. Bloomindale is seeking a Part-Time Office Manager.SERVPR...Show moreLast updated: 30+ days ago
    • Promoted
    Office Operations AssistantCarol Stream, IL

    Office Operations AssistantCarol Stream, IL

    AdventHealthCarol Stream, IL, US
    Full-time
    Every day, our fellow team members show up to work, unified by one shared mission : Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager

    Office Manager

    SpeedProDowners Grove, IL, US
    Full-time
    Office Manager (with Graphic Design Experience a Huge Plus).The Office Manager is primarily responsible for driving our internal production and collaborating with the production team to execute pro...Show moreLast updated: 30+ days ago
    • Promoted
    Full Time Administrative Coordinator

    Full Time Administrative Coordinator

    TJXOak Brook, IL, US
    Full-time
    At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager

    Office Manager

    ServproLake Forest, IL, US
    Full-time
    Our company is seeking someone who is a rare "high achiever" to fill a key leadership role.As the Office Manager, you will ensure all job files are properly audited and contain all required documen...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Beacon HillDeerfield, IL, US
    Full-time
    We're seeking an Executive Assistant to join our Northbrook, Illinois office.In this role, you'll support senior leadership and the Board of Managers by managing schedules, preparing agenda...Show moreLast updated: 7 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    TRANSCHICAGO TRUCK GROUPElmhurst, IL, US
    Full-time
    The Executive Assistant primarily provides executive administrative assistance to the Corporate Leadership Team and personal assistant support to the President / CEO, as needed.The ideal candidate fo...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Concordia GroupCarol Stream, IL, US
    Full-time
    Position Overview : Concordia Group is seeking a highly organized, punctual, and multitasking-oriented individual to fill the role of Executive Assistant to C level executives.The ideal candidate wi...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Administrative Coordinator

    Administrative Coordinator

    Vibration InstituteLemont, IL, United States
    Full-time
    The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include educatio...Show moreLast updated: 2 hours ago
    • Promoted
    Office Manager

    Office Manager

    Two MaidsRolling Meadows, IL, US
    Full-time
    We are growing and seeking an energetic, motivated, and professional Office Manager to help take our business to the next level. This role is central to our growth strategyyou will be entrusted with...Show moreLast updated: 11 days ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    Route One GroupElgin, IL, United States
    Full-time
    With over 10 years of experience in the American market and a strong presence in Greater Chicago Area, Moldova, Serbia and Uzbekistan, we provide a comprehensive range of services, including IT sol...Show moreLast updated: 2 hours ago
    • Promoted
    Office Administrator

    Office Administrator

    ConfidentialNaperville, IL, US
    Full-time
    This insurance group is a full service, independent insurance agency offering commercial, personal & benefits lines insurance solutions. We have experienced tremendous growth in the past few years a...Show moreLast updated: 24 days ago
    • Promoted
    Office Administrator

    Office Administrator

    RedSail TechnologiesOak Brook, IL, US
    Full-time
    The Office Administrator will provide general office support with various clerical activities and related tasks.Greet visitors and direct them to the appropriate person or department.Answer, screen...Show moreLast updated: 18 days ago
    • Promoted
    Administrative Coordinator - ENT Full time Days

    Administrative Coordinator - ENT Full time Days

    Northwestern Medicine Central DuPage HospitalWinfield, IL, US
    Full-time
    Administrative Coordinator - ENT Full Time Days.At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets u...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager

    Office Manager

    United Dental PartnersCrystal Lake, IL, US
    Full-time
    The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment.Th...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager

    Office Manager

    Two Maids - Rolling MeadowsRolling Meadows, IL, US
    Full-time
    We are growing and seeking an energetic, motivated, and professional.This role is central to our growth strategyyou will be entrusted with broad responsibility for running daily operations, develop...Show moreLast updated: 11 days ago